Licensing Submissions Specialist – Fast-Paced

Automatic Data Processing, Inc.; Burbank (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Automatic Data Processing, Inc. in Burbank, CA is seeking a Submission Coordinator to manage licensing submissions for concept and POD materials. You will prepare, submit, and track files across licenses, coordinating with teams and following SOPs.

The role requires proficiency with Microsoft Office and Adobe tools, strong attention to detail, and the ability to work in a fast-paced office environment while meeting tight deadlines.

Qualifications

• Familiarity with Microsoft Office Suite, including Excel.
• Strong attention to detail and accuracy.
• Ability to manage assigned tasks efficiently within defined timelines.
• Clear verbal and written communication skills.

Responsibilities

• Prepare and submit concept and pre-production materials for licensing approvals.
• Execute print-on-demand (POD) submissions for the ecommerce division.
• Process submissions across all stages prior to final production in alignment with priorities.
• Track submission and approval statuses and update internal systems accurately.
• Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
• Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
• Support revisions, resubmissions, and rush submissions as directed.
• Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
• Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
• Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
• Participate in team meetings, training, and process improvement discussions.
• Maintain a collaborative, adaptable, and detail-oriented approach to work.

Skills

Attention to detail

Time management

Clear communication

Adaptability

Tools

Microsoft Office

Excel

Adobe Photoshop

Illustrator

Job description

Automatic Data Processing, Inc. in Burbank, CA is seeking a Submission Coordinator to manage licensing submissions for concept and POD materials. You will prepare, submit, and track files across licenses, coordinating with teams and following SOPs.

The role requires proficiency with Microsoft Office and Adobe tools, strong attention to detail, and the ability to work in a fast-paced office environment while meeting tight deadlines.