Office Operations & Events Coordinator

Automatic Data Processing, Inc.; Brisbane (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

Automatic Data Processing, Inc. in Brisbane, CA, is seeking an Office Administrator to serve as the administrative point of contact for office coordination and to foster company culture.

You will report to the Director and coordinate front office activities, handling administrative, organizational and logistical needs. The ideal candidate is tech-savvy, proactive, highly organized, and able to manage projects while delivering excellent customer service in a fast-paced, diverse environment.

Qualifications

• Bachelor's degree preferred or equivalent stellar work history.
• 4+ years of experience in office management or executive assistant role.
• Advanced skills in Microsoft Office, Adobe, and other common office equipment.
• Excellent written and verbal communication skills, and professional demeanor.
• Ability to communicate effectively and juggle multiple tasks in a fast-paced environment.
• Discretion and integrity in handling confidential materials and issues.

Responsibilities

• Manage the front office: POC answering phones, call routing, and guiding staff and customers.
• Check in and register all guests and vendors per security guidelines.
• Receiving packages, sorting mail, deliveries.
• Provide full administrative support to the Department Director and Senior Executives.
• Travel arrangements as needed; expense reporting as needed.
• Maintain department budget and prepare expense reports.
• Oversee day-to-day operations of Front Offices across locations.
• Plan and manage company events and special projects.
• Coordinate conference room usage, equipment, and catering.
• Maintain inventory and tidiness of office and common areas.
• Assist with onboarding for new employees.

Skills

Office management

Executive assistant

Microsoft Office

Adobe

Communication skills

Organization

Project coordination

Confidentiality

Independence

Team collaboration

Education

Bachelor's degree preferred

High School Diploma

Tools

Microsoft Office Suite

Job description

Automatic Data Processing, Inc. in Brisbane, CA, is seeking an Office Administrator to serve as the administrative point of contact for office coordination and to foster company culture.

You will report to the Director and coordinate front office activities, handling administrative, organizational and logistical needs. The ideal candidate is tech-savvy, proactive, highly organized, and able to manage projects while delivering excellent customer service in a fast-paced, diverse environment.