Licensing Submission Coordinator

Automatic Data Processing, Inc.; Burbank (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Automatic Data Processing, Inc. in Burbank, CA is seeking a Submission Coordinator to manage licensing submissions for concept and POD materials. You will prepare, submit, and track files across licenses, coordinating with teams and following SOPs.

The role requires proficiency with Microsoft Office and Adobe tools, strong attention to detail, and the ability to work in a fast-paced office environment while meeting tight deadlines.

Qualifications

• Familiarity with Microsoft Office Suite, including Excel.
• Strong attention to detail and accuracy.
• Ability to manage assigned tasks efficiently within defined timelines.
• Clear verbal and written communication skills.

Responsibilities

• Prepare and submit concept and pre-production materials for licensing approvals.
• Execute print-on-demand (POD) submissions for the ecommerce division.
• Process submissions across all stages prior to final production in alignment with priorities.
• Track submission and approval statuses and update internal systems accurately.
• Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
• Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
• Support revisions, resubmissions, and rush submissions as directed.
• Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
• Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
• Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
• Participate in team meetings, training, and process improvement discussions.
• Maintain a collaborative, adaptable, and detail-oriented approach to work.

Skills

Attention to detail

Time management

Clear communication

Adaptability

Tools

Microsoft Office

Excel

Adobe Photoshop

Illustrator

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Licensing Full Time Clerical Burbank, Burbank, CA, US

2 days ago Requisition ID: 1682

Salary Range: $20.00 To $22.00 Hourly

Position Summary

The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.

Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.

Essential Duties and Responsibilities

• Prepare and submit concept and pre-production materials for retail licensing approvals.
• Execute print-on-demand (POD) submissions for the ecommerce division.
• Process submissions across all stages prior to final production in alignment with established priorities.
• Track submission and approval statuses and update internal systems accurately.
• Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
• Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
• Support revisions, resubmissions, and rush submissions as directed.
• Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
• Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
• Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
• Participate in team meetings, training, and process improvement discussions.
• Maintain a collaborative, adaptable, and detail-oriented approach to work.

Minimum Qualifications

• Familiarity with Microsoft Office Suite, including Excel.
• Strong attention to detail and accuracy.
• Ability to manage assigned tasks efficiently within defined timelines.
• Clear verbal and written communication skills.
• Ability to learn and follow established workflows and submission standards.

Working Conditions

• Must be able to work in a fast-paced environment
• Office with open floor plan
• Business casual office attire
• Work is performed inside a temperature-controlled office building

Physical Requirements

• Sit, stand, bend, lift occasionally lifting
• Occasionally lift up to 25 pounds
• View and type on computer screens for long periods of time

Direct Reports

N/A

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.