Brand Licensing Coordinator — Inbound Approvals

MGA Entertainment; Los Angeles (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

MGA Entertainment in Los Angeles is seeking an organized Inbound Licensing Coordinator to manage the submission and approval process for licensed items across the business.

Sitting within the Inbound Licensing team, this role coordinates between Sales, Brand Marketing, Creative, external licensing partners and other key stakeholders to ensure submissions are complete and approvals progress efficiently to support launches.

Qualifications

• Understanding licensing and branding processes, including licensor approvals and asset development.
• Experience in marketing coordination, licensing, or creative operations.
• Strong organization, prioritization, and deadline management.
• Excellent written and verbal communication with internal teams and external partners.
• High attention to detail when consolidating feedback and maintaining records.
• Proactive, collaborative approach, with follow-up on outstanding actions.

Responsibilities

• Coordinate submission, tracking and approval of licensed products, packaging, marketing materials, sales assets, digital content and other licensor-approved items.
• Liaise with Sales, Brand Marketing, Creative and other stakeholders to gather requirements and set submission timelines.
• Prepare and submit approval requests through licensor portals and other channels, ensuring accuracy and completeness.
• Coordinate with the Senior Director of Creative, Inbound Licensing to manage creative reviews and revisions.
• Serve as day-to-day contact for approval communications between internal teams and licensing partners.
• Track licensor feedback, clarify changes and drive revisions to final approval.
• Maintain a central approvals tracker with status, deadlines and delays.
• Identify approval issues impacting launches and escalate as needed.
• Keep records of submissions, feedback and final sign-offs with version control.
• Communicate usage conditions and sign-offs before production or publication.
• Help improve submission processes and templates to reduce rework.

Skills

Licensing knowledge

Marketing coordination

Organizational skills

Communication skills

Attention to detail

Project coordination

Microsoft Office

Licensor approval platforms

Tools

Microsoft Office

Job description

MGA Entertainment in Los Angeles is seeking an organized Inbound Licensing Coordinator to manage the submission and approval process for licensed items across the business.

Sitting within the Inbound Licensing team, this role coordinates between Sales, Brand Marketing, Creative, external licensing partners and other key stakeholders to ensure submissions are complete and approvals progress efficiently to support launches.