Licensing & Fuel Tax Coordinator

hogan1; Obetz (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Hogan Transportation is seeking a Licensing Coordinator to join our transportation operations in Obetz, Ohio. You will process IRP base plate renewals, prepare IFTA reports, and maintain vehicle licensing records to ensure compliance with state and federal requirements.

Key strengths include attention to detail, strong communication, and proficiency with fleet software. This role supports audits, filings, and cross‑department coordination to keep our nationwide service running smoothly.

Qualifications

• High school diploma or GED required.
• Associate's degree in business, transportation, or related field preferred.
• 1–3 years of experience in licensing, fuel tax, or permit coordination.

Responsibilities

• Process IRP and base plate renewals, supplements, and transfers.
• Prepare and submit IFTA fuel and mileage tax reports.
• Monitor, track, and reconcile fuel and mileage data for accuracy.
• Maintain vehicle licensing and permitting records in company systems.
• Support titling processes, including corrections and lienholder updates.
• Communicate with state agencies, vendors, and internal departments.
• Review invoices and renewal statements for accuracy prior to submission.
• Assist in audits and compliance reviews.
• Maintain digital filing systems and records.
• Provide exceptional customer service to internal teams and external partners.
• Performs other duties as assigned.

Skills

Communication skills

Interpersonal skills

Problem-solving

AS400

Enrich

Fleet management software

Microsoft Office Suite

Attention to detail

Education

High school diploma or GED

Associate's degree preferred

Tools

AS400

Enrich

Job description

Job Summary

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Essential Duties and Responsibilities

• Processes IRP and base plate renewals, supplements, and transfers for company and customer fleets.
• Prepares and submit IFTA fuel and mileage tax reports in accordance with state and federal requirements.
• Monitors, tracks, and reconciles fuel and mileage data to ensure accuracy and compliance with tax regulations.
• Assists in maintaining accurate vehicle licensing and permitting records within company systems and databases.
• Supports titling processes, including corrections, replacements, and lienholder updates.
• Communicates with state agencies, vendors, and internal departments regarding plate renewals, permit status, and documentation needs.
• Reviews and verifies invoices, renewal statements, and supporting documentation for accuracy prior to submission.
• Assists in preparing documentation for audits and compliance reviews.
• Maintains digital filing systems and records in DocuWare, Enrich, and other platforms.
• Provides exceptional customer service to internal teams and external partners through timely and professional communication.
• Performs other duties as assigned.

Requirements

• High school diploma or GED required; associate's degree in business, transportation, or related field preferred.
• 1-3 years of experience in licensing, fuel tax, or permit coordination, preferably in the transportation or trucking industry.
• Familiarity with IRP and IFTA processes and regulations.
• Active notary, or the ability/willingness to become one.
• Experience with AS400, Enrich, or other fleet management software a plus.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Effective communication, interpersonal, and problem-solving skills.
• Strong organizational skills with exceptional attention to detail.