Fleet Compliance Coordinator

Hogan Transportation; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Hogan Transportation is seeking an organized administrative professional to support daily office operations across North America. You will perform clerical tasks, manage documents, process daily records, and assist with invoicing and audits in a fast-paced environment.

The ideal candidate has a high school diploma (associates preferred), strong MS Office skills, excellent communication, and the ability to prioritize multiple tasks with attention to detail. Transportation experience is a plus.

Qualifications

• High school diploma.
• Associates degree preferred; 2 years experience in an administrative role.
• Advanced skills with Microsoft Office (Word, Outlook, Excel).
• Transportation experience a plus.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Completes clerical/administrative assignments per procedures and under general instruction.
• Prints, scans, and updates documents per office practices.
• Creates and files documents relating to department operations.
• Updates department spreadsheets as needed.
• Process daily records from customers; data entry and uploads.
• Responds to customer inquiries and coordinates with internal departments; investigates concerns.
• Monitors emails and handles correspondence per procedures.
• Generates reports from data in various systems.
• Open and route incoming mail; prepare outgoing mail.
• Assists in administration and office support functions with records.
• Drafts and prepares written documents, spreadsheets, and presentations.
• Assist with customer invoicing and audits.
• Performs special projects and other duties as assigned.
• Cross-train across department specialties.
• May assist other departments as needed.

Skills

Communication

Organization

Attention to detail

Multitasking

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Word

Outlook

Excel

Job description

Job Summary

Hogan Transportation is a 100 year old full service multi faceted transportation company operating throughout North America with a tradition of unparalleled personalized service to clients utilizing first class equipment and advanced technology

Essential Duties and Responsibilities

• Completes clericaladministrative assignments in accordance with established procedures and under general instruction
• Prints scans and updates documents in accordance with established office practices
• Creates and files documents relating to the operation of the department
• Updates department spreadsheets as needed
• Process daily records received from customers; data entry spreadsheet formatting and upload
• Responds to both customer communications as well as internal departments and locations in an accurate timely and professional manner and investigate and elevate customer complaints or concerns
• Monitors emails daily from both internal and external customers and proceeds in accordance with established procedures and under general instruction
• Creates reviews and maintains reports from data in various systems
• Open and route incoming mail and prepare outgoing mail
• Assists in the administration and office support functions by maintaining departmental records
• Assists with drafting and preparing written documents spreadsheets and presentations
• Assist with customer invoicing and audits
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization
• May assist other departments with needs
• Cross train within the department across all specialties
• Other duties as assigned

Requirements

• High school diploma
• Associates degree preferred2 years experience in an administrative role
• Advanced skills with Microsoft Office including Word Outlook and Excel
• Transportation experience a plus
• Excellent communication and interpersonal skills
• Strong organizational skills attention to detail and ability to prioritize multiple tasks