Fleet Compliance Admin

Hogan Transportation; Obetz (OH); On-site; USD 38,000 - 54,000; Full time

Job summary

Hogan Transportation is seeking an experienced administrative professional to support the License, Permitting & Fuel Tax department and the broader business. This on-site role emphasizes accuracy, organization, and strong communication in daily clerical tasks.

The position requires 2+ years in administration and advanced MS Office skills, with attention to detail and the ability to prioritize multiple tasks. Cross-training across departments may be available.

Qualifications

• 2+ years of experience in an administrative role.
• Advanced skills with Microsoft Office including Word, Outlook and Excel.
• Excellent communication and interpersonal skills.
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks.

Responsibilities

• Performs general and advanced administrative functions to support the License, Permitting & Fuel Tax department and overall business.
• Prints, scans, and updates documents in accordance with established office practices.
• Creates and files documents relating to the operation of the department.
• Updates department spreadsheets as needed.
• Process daily records received from customers; data entry, spreadsheet formatting and upload.
• Responds to customer communications and internal departments, and investigates and elevates complaints or concerns.
• Monitors emails daily and acts in accordance with procedures.
• Creates, reviews, and maintains reports from data in various systems.
• Opens and routes incoming mail and prepares outgoing mail.
• Assists in the administration and office support functions by maintaining departmental records.
• Assists with drafting and preparing written documents, spreadsheets, and presentations.
• Assist with customer invoicing and audits.
• May assist other departments with needs and cross-train within the department.

Skills

Communication skills

Organizational skills

Prioritization

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

Perform general and advanced administrative functions to support the License, Permitting & Fuel Tax department and overall business.

Essential Duties and Responsibilities

• Completes clerical/administrative assignments in accordance with established procedures and under general instruction.
• Prints, scans, and updates documents in accordance with established office practices.
• Creates and files documents relating to the operation of the department.
• Updates department spreadsheets as needed.
• Process daily records received from customers; data entry, spreadsheet formatting and upload
• Responds to both customer communications as well as internal departments and locations in an accurate, timely and professional manner and investigate and elevate customer complaints or concerns.
• Monitors emails daily from both internal and external customers and proceeds in accordance with established procedures and under general instruction.
• Creates, reviews, and maintains reports from data in various systems.
• Open and route incoming mail and prepare outgoing mail.
• Assists in the administration and office support functions by maintaining departmental records.
• Assists with drafting and preparing written documents, spreadsheets, and presentations.
• Assist with customer invoicing and audits.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
• May assist other departments with needs.
• Cross train within the department across all specialties.
• Other duties as assigned.

Requirements

• 2+ years’ experience in an administrative role.
• Advanced skills with Microsoft Office including Word, Outlook and Excel.
• Excellent communication and interpersonal skills.
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks.