Fleet Compliance & Records Specialist

Hogan Transportation; Obetz (OH); On-site; USD 38,000 - 54,000; Full time

Job summary

Hogan Transportation is seeking an experienced administrative professional to support the License, Permitting & Fuel Tax department and the broader business. This on-site role emphasizes accuracy, organization, and strong communication in daily clerical tasks.

The position requires 2+ years in administration and advanced MS Office skills, with attention to detail and the ability to prioritize multiple tasks. Cross-training across departments may be available.

Qualifications

• 2+ years of experience in an administrative role.
• Advanced skills with Microsoft Office including Word, Outlook and Excel.
• Excellent communication and interpersonal skills.
• Strong organizational skills, attention to detail and ability to prioritize multiple tasks.

Responsibilities

• Performs general and advanced administrative functions to support the License, Permitting & Fuel Tax department and overall business.
• Prints, scans, and updates documents in accordance with established office practices.
• Creates and files documents relating to the operation of the department.
• Updates department spreadsheets as needed.
• Process daily records received from customers; data entry, spreadsheet formatting and upload.
• Responds to customer communications and internal departments, and investigates and elevates complaints or concerns.
• Monitors emails daily and acts in accordance with procedures.
• Creates, reviews, and maintains reports from data in various systems.
• Opens and routes incoming mail and prepares outgoing mail.
• Assists in the administration and office support functions by maintaining departmental records.
• Assists with drafting and preparing written documents, spreadsheets, and presentations.
• Assist with customer invoicing and audits.
• May assist other departments with needs and cross-train within the department.

Skills

Communication skills

Organizational skills

Prioritization

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Hogan Transportation is seeking an experienced administrative professional to support the License, Permitting & Fuel Tax department and the broader business. This on-site role emphasizes accuracy, organization, and strong communication in daily clerical tasks.

The position requires 2+ years in administration and advanced MS Office skills, with attention to detail and the ability to prioritize multiple tasks. Cross-training across departments may be available.