License & Fuel Tax Coordinator

Hogan Transportation Companies; Obetz (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Hogan Transportation is seeking a License & Fuel Tax Coordinator to manage licensing, permitting, and fuel tax compliance across multiple jurisdictions for our North American operations.

You will process IRP/base plate renewals, prepare IFTA reports, maintain records in company systems, support audits, and coordinate with state agencies and internal teams.

Qualifications

• 1–3 years of experience in licensing, fuel tax, or permit coordination.
• Familiarity with IRP and IFTA processes and regulations.
• Active notary or willingness to become one.
• Experience with AS400, Enrich, or other fleet management software a plus.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Processes IRP and base plate renewals, supplements, and transfers for company and customer fleets.
• Prepares and submits IFTA fuel and mileage tax reports.
• Monitors, tracks, and reconciles fuel and mileage data for accuracy and compliance.
• Maintains licensing and permitting records in company systems and databases.
• Completes titling processes, including corrections and lienholder updates.
• Communicates with state agencies, vendors, and internal teams about renewals and documentation needs.
• Reviews invoices and renewal statements for accuracy prior to submission.
• Assists in audits and compliance reviews.
• Maintains digital filing systems in DocuWare and Enrich.
• Provides exceptional customer service to internal teams and external partners.
• Performs other duties as assigned.

Skills

Effective communication

Attention to detail

Problem-solving

Interpersonal skills

Education

High school diploma or GED

Associate degree in business or related field

Tools

AS400

Enrich

Fleet management software

Microsoft Office

Job description

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

** Hogan is now part of the Enterprise Mobility portfolio of brands**

Job Summary

The License & Fuel Tax Coordinator is responsible for processing, tracking, and maintaining accurate records related to vehicle licensing, permitting, and fuel tax compliance across multiple jurisdictions. This position ensures that all company and customer assets remain compliant with state and federal regulations, including IRP and IFTA requirements. The coordinator assists with audits, renewals, and reconciliations to maintain data accuracy and compliance.

Essential Duties and Responsibilities

• Processes IRP and base plate renewals, supplements, and transfers for company and customer fleets.
• Prepares and submit IFTA fuel and mileage tax reports in accordance with state and federal requirements.
• Monitors, tracks, and reconciles fuel and mileage data to ensure accuracy and compliance with tax regulations.
• Assists in maintaining accurate vehicle licensing and permitting records within company systems and databases.
• Supports titling processes, including corrections, replacements, and lienholder updates.
• Communicates with state agencies, vendors, and internal departments regarding plate renewals, permit status, and documentation needs.
• Reviews and verifies invoices, renewal statements, and supporting documentation for accuracy prior to submission.
• Assists in preparing documentation for audits and compliance reviews.
• Maintains digital filing systems and records in DocuWare, Enrich, and other platforms.
• Provides exceptional customer service to internal teams and external partners through timely and professional communication.
• Performs other duties as assigned.

Requirements

• High school diploma or GED required; associate’s degree in business, transportation, or related field preferred.
• 1–3 years of experience in licensing, fuel tax, or permit coordination, preferably in the transportation or trucking industry.
• Familiarity with IRP and IFTA processes and regulations.
• Active notary, or the ability/willingness to become one.
• Experience with AS400, Enrich, or other fleet management software a plus.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Effective communication, interpersonal, and problem-solving skills.
• Strong organizational skills with exceptional attention to detail.