Licensing & Fuel Tax Coordinator

Hogan; St. Louis, Northern (MO, KY); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health plan options

PTO upon hire

401K matching program

Job summary

Hogan Transportation is seeking a License & Fuel Tax Coordinator in St. Louis, MO to process licensing, permits, and fuel tax records across multiple jurisdictions and ensure IRP/IFTA compliance for company and client fleets.

You'll assist with audits, renewals, and data reconciliations, while maintaining digital filing in DocuWare/Enrich and coordinating with state agencies and internal teams.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1–3 years of licensing, fuel tax, or permit coordination experience.
• Familiarity with IRP and IFTA processes and regulations.
• Active notary or willingness to become one.
• Experience with fleet management software is a plus.

Responsibilities

• Process IRP and base plate renewals, supplements, and transfers.
• Prepare and submit IFTA fuel and mileage tax reports.
• Track and reconcile fuel and mileage data for compliance.
• Maintain licensing and permitting records in company systems.
• Assist titling, renewals, and lienholder updates.
• Communicate with state agencies, vendors and internal teams.
• Review invoices and renewals for accuracy before submission.
• Support audits and compliance reviews.

Skills

Attention to detail

Communication

Notary

Organizational skills

Education

High school diploma or GED

Associate's degree in business, transportation, or related field

Tools

AS400

Enrich

Microsoft Office Suite

Job description

From our headquarters in St. Louis to locations nationwide, we help driven professionals find career paths that promote growth. Join a team that is dedicated to investing in your success.

Benefits of Working at Hogan

Health Plan Options to Fit Every Family Size

Comprehensive healthcare plans designed to meet the needs of individuals and families of all sizes.

Coverage that helps keep your smile bright and your vision clear.

PTO Upon Hire

Enjoy paid time off from day one to support your work-life balance.

401K Matching Program

Build your future with our competitive retirement savings plan and employer match.

Grow with us through career development and promotion opportunities.

Pride in who we are and what we do. Dedication to customers and their needs. Striving to be the one people turn to for their transportation needs. Family - shops helping each other take care of the customer.

Julie | Hogan Employee

Our Culture in Action

With over 105 years of business experience and a family-oriented approach to managing relationships, we foster a culture of care, integrity and trust with our employees, customers and partners.

Open Positions

View all open Hogan careers and start exploring which career path might be the best fit for you.

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

The License & Fuel Tax Coordinator is responsible for processing, tracking, and maintaining accurate records related to vehicle licensing, permitting, and fuel tax compliance across multiple jurisdictions. This position ensures that all company and customer assets remain compliant with state and federal regulations, including IRP and IFTA requirements. The coordinator assists with audits, renewals, and reconciliations to maintain data accuracy and compliance.

Essential Duties and Responsibilities

• Processes IRP and base plate renewals, supplements, and transfers for company and customer fleets.
• Prepares and submit IFTA fuel and mileage tax reports in accordance with state and federal requirements.
• Monitors, tracks, and reconciles fuel and mileage data to ensure accuracy and compliance with tax regulations.
• Assists in maintaining accurate vehicle licensing and permitting records within company systems and databases.
• Supports titling processes, including corrections, replacements, and lienholder updates.
• Communicates with state agencies, vendors, and internal departments regarding plate renewals, permit status, and documentation needs.
• Reviews and verifies invoices, renewal statements, and supporting documentation for accuracy prior to submission.
• Assists in preparing documentation for audits and compliance reviews.
• Maintains digital filing systems and records in DocuWare, Enrich, and other platforms.
• Provides exceptional customer service to internal teams and external partners through timely and professional communication.
• Performs other duties as assigned.

Requirements

• High school diploma or GED required; associate's degree in business, transportation, or related field preferred.
• 1–3 years of experience in licensing, fuel tax, or permit coordination, preferably in the transportation or trucking industry.
• Familiarity with IRP and IFTA processes and regulations.
• Active notary, or the ability/willingness to become one.
• Experience with AS400, Enrich, or other fleet management software a plus.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Effective communication, interpersonal, and problem-solving skills.
• Strong organizational skills with exceptional attention to detail.

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