Licensing Compliance Specialist

Segway Powersports US; Plano (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Segway Inc. in Plano, Texas seeks a Licensing Compliance Specialist to manage distributor, manufacturer, and dealer licensing programs across multiple states.

You will prepare applications, renewals, and amendments, maintain calendars, and coordinate with Legal, Finance, Sales, HR, and Operations to ensure timely filings and regulatory compliance.

A Notary Public commission is preferred, and experience with government agencies and licensing authorities is highly valued.

Qualifications

• Bachelor's degree preferred or equivalent licensing/compliance experience.
• At least 1 year in licensing administration or regulatory compliance.
• Notary Public commission and ability to notarize as required.
• Experience preparing government license applications and filings.
• Familiarity with dealer/manufacturer/distributor licensing programs preferred.
• Experience with state regulatory agencies and government entities.
• Strong document management and regulatory recordkeeping.
• Excellent organization and attention to detail.
• Ability to coordinate across jurisdictions and communicate with agencies.
• Proficient in MS Office and document management systems.

Responsibilities

• Manage licensing programs across multiple states.
• Prepare, review, and submit license applications and renewals.
• Maintain a licensing calendar with deadlines and renewals.
• Monitor deadlines and coordinate with stakeholders to prevent lapses.
• Review applications for completeness and regulatory compliance.
• Coordinate with Legal, Finance, Sales, HR, and Operations for docs.
• Serve as a primary contact with DMV, MVD, and licensing authorities.
• Track, file, and maintain records of licenses and filings.
• Prepare status reports on deadlines and compliance risks.
• Support audits and regulatory reviews.

Skills

Licensing administration

Regulatory compliance

Documentation management

Communication skills

Attention to detail

Education

Bachelor's degree preferred or equivalent licensing/compliance experience

Tools

MS Office Suite

Document management systems

Job description

General Duties and Responsibilities:

• Manage the company's distributor, manufacturer, dealer, and sales representative licensing programs across multiple states.
• Prepare, review, and submit new license applications, renewals, amendments, and other regulatory filings in accordance with applicable state requirements.
• Maintain a comprehensive licensing calendar that tracks application deadlines, license renewals, reporting requirements, bond expirations, insurance certificates, and regulatory fee payments.
• Monitor licensing deadlines and proactively coordinate with internal stakeholders to prevent license expirations or compliance deficiencies.
• Review licensing applications and supporting documentation for completeness, accuracy, consistency, and compliance with regulatory requirements prior to submission.
• Coordinate with Legal, Finance, Sales, Human Resources, Operations, and other business functions to obtain required documentation, approvals, signatures, corporate records, insurance certificates, bonds, and licensing information.
• Serve as the primary point of contact with state Departments of Motor Vehicles (DMV), Motor Vehicle Divisions (MVD), dealer licensing agencies, and other regulatory authorities regarding licensing requirements and application status.
• Monitor pending applications and proactively follow up with regulatory agencies regarding deficiencies, requests for additional documentation, approvals, and license issuance.
• Maintain organized electronic and physical records of licenses, applications, correspondence, regulatory filings, payment confirmations, insurance certificates, bonds, and supporting documentation.
• Maintain licensing databases, tracking systems, and compliance records to support accurate reporting and regulatory audits.
• Prepare recurring status reports identifying upcoming deadlines, pending applications, licensing risks, and outstanding compliance activities.
• Coordinate notarization, certification, authentication, and execution of documents required for regulatory filings.
• Support annual reports, corporate registration updates, officer changes, registered agent filings, business address changes, and other regulatory compliance filings.
• Identify potential compliance risks, licensing issues, or regulatory delays and escal …
• Support internal audits, regulatory reviews, and compliance initiatives related to corporate licensing activities.
• Maintain compliance with company policies, regulatory requirements, and document retention standards.
• Perform other administrative and compliance-related duties as assigned.
• Other duties as assigned.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Qualifications:

• Bachelor's degree in Business Administration, Legal Studies, Public Administration, Compliance, Finance, or a related field preferred, or equivalent work experience in licensing administration, regulatory compliance, legal administration, or corporate governance.
• Minimum 1 year of relevant experience in licensing administration, regulatory compliance, legal support, or corporate compliance, preferably in eMobility, consumer electronics, or powersports.
• Current Notary Public commission and ability to perform notarizations as required.
• Experience preparing and managing government license applications, renewals, and regulatory filings.
• Working knowledge of dealer licensing, manufacturer licensing, distributor licensing, or similar regulatory programs is preferred.
• Experience working with state regulatory agencies, licensing authorities, or government entities.
• Strong understanding of document management, regulatory recordkeeping, and compliance tracking.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to interpret regulatory requirements and coordinate compliance activities across multiple jurisdictions.
• Strong written and verbal communication skills with the ability to interact professionally with government agencies and internal stakeholders.
• Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and document management systems.
• Ability to manage multiple priorities while meeting strict regulatory deadlines.
• Strategic thinker with a high degree of ownership, execution capability, and a results-oriented approach.
• Experience working in a multinational company within an international team is a plus.
• Bilingual in English and Mandarin is a plus.

Physical Demands:

This position operates in a professional office environment and requires extended periods of sitting and working on a computer while reviewing legal and regulatory documents. The role requires frequent communication with internal stakeholders and government agencies and regular use of standard office equipment.

EEO Statement:

Segway Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable law.