Licensing Specialist

Corps Team; Brentwood (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Corps Team is seeking a Licensing Administrator to manage third-party licensing processes and ensure timely renewals and reporting to stay compliant with federal, state, and local requirements. The role supports internal teams and regulators, handling license statuses, documentation, and data accuracy.

Responsibilities include coordinating with the licensing administrator, verifying data, filing required documents, and advising on licensing compliance issues.

Qualifications

• 1-3 years of experience in a corporate environment or Licensing/Compliance position.
• Bachelor’s degree in Business Administration or related field is preferred.
• Any suitable combination of education and experience will be considered.

Responsibilities

• Act as liaison between third party licensing administrator and the company to ensure timely processing of regulatory license renewals by the third-party Licensing Administrator.
• Collect and verify accuracy of licensing data including verification of receipt of licenses and other licensing documentation.
• Ensure timely filing and processing of required documents not outsourced to the third-party licensing administrator such as monthly motor vehicle reports, vehicle inventory tax, monthly credit card reconciliation, and other similar functions.
• Responds to inquiries from various internal/external team members and government agencies concerning research requests, including new/existing store and new/existing salesperson licensing statuses, product restrictions, and violations.
• Monitor activity of third-party Licensing Administrator to ensure licensing applications are timely filed and to ensure compliance with licensing regulations to avoid stop-sale situations.
• Perform research to determine federal, state and local regulations related to license and permit requirements.
• Analyze and create courses of action to comply with laws and regulations.
• Provide guidance on licensing issues and inquiries from various internal and external business partners concerning licensing compliance issues, violation notices, inspections, etc.

Skills

Organizational Skills

Task Prioritization

Independent Work

Communication

Discretion

Attention to Detail

Accounting Basics

MS Office (Excel/Word)

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Day to Day

This position is responsible for managing the third-party licensing administration and execution of business license renewals and periodic reporting to ensure the company is in compliance with all applicable federal, state and local regulatory requirements.

Essential Duties and Responsibilities

• Act as liaison between third party licensing administrator and the company to ensure timely processing of regulatory license renewals by the third-party Licensing Administrator, as well as the retention of other documents including violations, inspection notices, surety bonds and other confidential corporate documents.
• Collect and verify accuracy of licensing data including verification of receipt of licenses and other licensing documentation.
• Ensure timely filing and processing of required documents not outsourced to the third-party licensing administrator such as monthly motor vehicle reports, vehicle inventory tax, monthly credit card reconciliation, and other similar functions.
• Responds to inquiries from various internal/external team members and government agencies concerning research requests, including new/existing store and new/existing salesperson licensing statuses, product restrictions, and violations.
• Manage end to end processing as well as the retention of other documents including violations, inspection notices, surety bonds and other confidential.
• Monitor activity of third-party Licensing Administrator to ensure licensing applications are timely filed with regulatory agencies, and to make sure the company is compliant with licensing regulations to avoid stop-sale situations.
• Act as liaison between the company and third-party licensing administrator to facilitate te transfer of required licensing information by working closely with stores, internal departments and the third-party Licensing administrator. Combine data collected to assist the third-party licensing administrator in the preparation, validation and remittance of renewal applications for regulatory licenses and permits.
• Perform research to determine federal, state and local regulations related to license and permit requirements.
• Analyze and create courses of action to comply with laws and regulations.
• Provide guidance on licensing issues and inquiries from various internal and external business partners concerning licensing compliance issues, violation notices, inspections, etc.
• Evaluate the effectiveness of current licensing programs and identify opportunities to improve these programs and drive improvement initiatives.
• Assist with training new team members on various licensing functions.
• Reconcile general ledger accounts monthly and responds to inquiries regarding specific account activity, as needed.

Must Haves

1-3 years of experience in a corporate environment or Licensing/Compliance position.

• Education: Bachelor’s degree in Business Administration or related field is preferred.
• Any suitable combination of education and experience will be considered.

Other knowledge, skills or abilities:

• Strong organizational skills.
• Ability to prioritize daily tasks in order to meet deadlines.
• Ability to work effectively and productively both independently and with a variety of people
• Strong communication skills. Comfortable conversing with external and internal contacts via telephone.
• Ability to exercise judgement/discretion in handling confidential paperwork/matters.
• Detail-oriented approach to work.
• General knowledge of basic Accounting principles.
• Proficiency using Microsoft Office, particularly Excel and Word.