Compliance Specialist – State Licensing

Globyz Biopharma Services; Philadelphia (Philadelphia County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary and BenefitsPackage

Professional Development Opportunities

Flexible Work Environment

Collaborative and Inclusive Workplace

Job summary

Globyz Biopharma Services is seeking a Compliance Specialist – State Licensing to manage multi-state licensing operations from our Philadelphia hybrid office. You will ensure regulatory compliance, coordinate license applications and renewals, and support audits and inspections.

The ideal candidate has 2–5 years in licensing compliance, a bachelor’s degree, and strong organizational, communication, and MS Office skills. Join a collaborative, flexible team.

Qualifications

• Bachelor’s degree in Business Administration, Law, Compliance, or related field (or equivalent work experience).
• 2–5 years of experience in compliance or state licensing, preferably in regulated industries.
• Experience managing multi-state licensing operations is highly preferred.

Responsibilities

• Oversee state licensing applications and renewals to ensure compliance with deadlines.
• Coordinate with state regulatory agencies and respond to inquiries.
• Monitor changes in licensing regulations and advise internal teams.
• Maintain licensing records and prepare compliance reports.
• Support audits and inspections with ready documentation.
• Collaborate across operations, legal, and compliance teams; provide training on licensing.

Skills

State licensing knowledge

Project management

Communication skills

MS Office

Education

Bachelor’s degree in Business Administration, Law, Compliance, or related field

Job description

Job Title: Compliance Specialist – State Licensing

Location: Philadelphia- Hybrid

Position Summary

We are seeking a detail-oriented and proactive Compliance Specialist to join our team and manage state licensing operations for a growing organization. The successful candidate will ensure compliance with regulatory requirements, coordinate license applications and renewals, and provide support for audits and inspections. This role requires a strong understanding of state licensing processes, regulatory compliance, and the ability to effectively manage multiple projects simultaneously.

Key Responsibilities

• State Licensing Management:
• Oversee the preparation, submission, and maintenance of state licenses, ensuring accuracy and compliance with regulatory deadlines.
• Act as a liaison with state regulatory agencies to address inquiries and ensure timely processing.
• Regulatory Compliance:
• Monitor changes in state licensing regulations and advise internal stakeholders on necessary adjustments.
• Maintain a comprehensive understanding of federal, state, and local regulatory requirements relevant to the industry.
• Documentation & Recordkeeping:
• Manage and update licensing records, ensuring all documentation is current and easily accessible.
• Prepare compliance reports for internal and external stakeholders as required.
• Audit Support:
• Collaborate with legal and compliance teams to ensure readiness for state regulatory audits and inspections.
• Respond to regulatory inquiries and provide requested documentation in a timely manner.
• Cross-Functional Collaboration:
• Work closely with operations, legal, and compliance teams to ensure alignment with organizational policies.
• Provide training and guidance on state licensing requirements to relevant internal teams.

Qualifications

Education: Bachelor’s degree in Business Administration, Law, Compliance, or a related field (or equivalent work experience).

Experience

• 2-5 years of experience in compliance, state licensing, or a related field, preferably in industries such as finance, healthcare, logistics, or technology.
• Experience managing multi-state licensing operations is highly preferred.

Skills

• Strong knowledge of state regulatory environments and licensing requirements.
• Excellent organizational and project management skills with keen attention to detail.
• Effective communication and interpersonal skills for interaction with regulatory authorities and internal teams.
• Proficiency in Microsoft Office Suite.

Key Competencies

• Analytical Thinking and Problem-Solving
• Ability to Work Independently and Collaboratively
• Deadline-Oriented with Multitasking Ability
• Strong Ethical Judgment and Confidentiality

What We Offer

• Competitive Salary and Benefits Package
• Professional Development Opportunities
• Flexible Work Environment
• Collaborative and Inclusive Workplace