Licensing Specialist

DOWC; Parsippany-Troy Hills (NJ); On-site; USD 70,000 - 95,000; Full time

Job summary

DOWC is seeking a Licensing Specialist in Parsippany-Troy Hills, NJ to support development and implementation of compliance programs across the organization. You will independently conduct regulatory research, document changes, and communicate updates to leadership while collaborating with multiple departments to ensure ongoing regulatory compliance.

Responsibilities include licensing and renewals, state and lender form submissions, and coordinating meetings.

Qualifications

• Experience in law, ethics, or regulatory/compliance matters preferred.
• Experience building internal relationships across a matrixed organization.

Responsibilities

• Identify compliance functions and regulatory activities.
• Develop and administer a compliance strategy.
• Conduct regulatory research and communicate updates to leadership.
• Coordinate licensing, renewals, and filings with state and lenders.
• Prepare and distribute the monthly Compliance Compass newsletter.
• Maintain confidentiality of client and company information.

Skills

Regulatory compliance

Research and analysis

Policy development

Education

Law/ethics/regulatory experience (preferred)

Experience in matrixed organizations

Job description

The Licensing Specialist supports the development and implementation of compliance programs, policies, reporting, and practices for the organization and related companies. This role independently conducts compliance research, documents changes, and communicates updates and findings to team leadership. The Licensing Specialist collaborates with multiple departments to ensure compliance programs meet regulations on an ongoing basis.

Duties/Responsibilities:

• Identify functions and business practices requiring compliance and regulatory activities.
• Perform administrative functions related to the development of a compliance strategy.
• Conduct compliance research to ensure that the organization and related companies are compliant with applicable state and federal law, as well as lender requirements.
• Monitor internal compliance and regulatory functions across the organization.
• Evaluate, develop, and implement updated compliance plans as necessary.
• Document changes in laws and governmental policies that may impact internal processes and/or products.
• Coordinate the creation and distribution of the monthly Compliance Compass newsletter.
• Perform day-to-day operational and administrative tasks for the department including licensing and renewals, state and lender form submissions, coordination of team and inter-departmental meetings (scheduling, agendas, minutes), resolving issues that may arise, and other tasks as needed.
• Collaborate with multiple departments to oversee and sustain company licensing and renewals, ensuring all financial accounts and insurance policies remain up to date.
• Manage registered agent relationship, SOS filings, and any other documentation that may be required.
• Maintain and protect confidentiality regarding all aspects of client and company information.
• Perform other duties at the discretion of management.

Education and Experience:

• Relevant experience in law, ethics, organizational business, and regulatory/compliance matters preferred, but not required.
• Experience building internal relationships and working across a highly matrixed organization.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.