Licensing & Compliance Admin Specialist - Hybrid

State of Maine; Maine; Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Partial telework

Job summary

State of Maine, Department of Health and Human Services (DHHS) in Augusta, Maine, seeks an Administrative Assistant to support the Assisted Housing, Personal Care Agency, and Home and Community Support Services licensing programs. Position offers partial telework with management approval after probation and requires strong organizational skills.

Responsibilities include licensing data entry, document management, responding to providers, and preparing routine notices.

Qualifications

• Competent in modern office practices to perform varied tasks.
• Ability to decide appropriate processes and actions per procedures.

Responsibilities

• Provide primary admin support for licensing programs.
• Enter and manage data across multiple databases.
• Review licensing applications for accuracy and follow up.
• Assist providers with licensing questions and processes.
• Prioritize tasks and meet deadlines.
• Prepare routine licensing correspondence and notices.
• Ensure documents are accurate and confidential.
• Support staff during licensing surveys and investigations.
• Cover licensing activities during staff leave.
• Handle mail, copying, scanning, and data gathering for reports.

Skills

Administrative support

Independent decision making

Office software

Tools

Microsoft Word

Excel

Outlook

Job description

State of Maine, Department of Health and Human Services (DHHS) in Augusta, Maine, seeks an Administrative Assistant to support the Assisted Housing, Personal Care Agency, and Home and Community Support Services licensing programs. Position offers partial telework with management approval after probation and requires strong organizational skills.

Responsibilities include licensing data entry, document management, responding to providers, and preparing routine notices.