Administrative Support Specialist - Licensing & Compliance

State-of-Maine; Augusta (ME); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Partial telework

Job summary

State of Maine’s Department of Health and Human Services is seeking an Administrative Support Specialist to assist with licensing and certification programs in the Augusta region. You will process license applications, maintain records, update the federally mandated database, and respond to inquiries from providers.

The role supports surveyors, supervisors, and program managers, requires strong data-entry skills and attention to detail, and offers partial telework with supervisor approval after

Qualifications

• Experience in regulatory or government office environments.
• Strong organizational skills and attention to detail.
• Ability to follow detailed instructions in a fast-paced environment.
• Proficiency with Microsoft Word, Outlook, and Excel.

Responsibilities

• Provide administrative support for licensed programs and initiatives.
• Perform data entry and manage multiple databases.
• Review licensing applications for accuracy and follow up with providers.
• Assist with licensing surveys and investigations as needed.
• Prepare routine correspondence, forms, notices, and letters related to licensing activities.

Skills

Regulatory/government office work

Organizational skills

Attention to detail

Independent decision-making

Tools

Microsoft Word

Outlook

Excel

Job description

State of Maine’s Department of Health and Human Services is seeking an Administrative Support Specialist to assist with licensing and certification programs in the Augusta region. You will process license applications, maintain records, update the federally mandated database, and respond to inquiries from providers.

The role supports surveyors, supervisors, and program managers, requires strong data-entry skills and attention to detail, and offers partial telework with supervisor approval after