Licensing & Compliance Admin Specialist

Maine; Augusta (ME); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Health Insurance Coverage

Dental Insurance

Retirement Plan (MainePERS)

Gym Membership Reimbursement

Flexible Spending Accounts

Job summary

The Department of Health and Human Services (DHHS) in Augusta, ME is seeking an Administrative Assistant I/II to provide essential support to the Licensing and Certification divisions. You will handle license applications, manage records, and respond to providers while ensuring compliance with regulatory standards.

The role offers partial telework with management approval after probation, and requires proficient Microsoft Word/Excel skills, strong organization, and careful handling of

Qualifications

• Experience in office/administrative support roles.
• Ability to use independent decision-making within standard procedures.
• Proficiency with Microsoft Office suite (Word, Outlook, Excel).

Responsibilities

• Provide administrative support to Assisted Housing, Personal Care Agency, and Home and Community Support Services Programs.
• Process license applications and maintain records across multiple databases.
• Respond to inquiries from providers and support licensing surveys and investigations.
• Update pre-defined licensing documentation and respond to data requests.
• Maintain confidentiality and handle sensitive information.

Skills

Strong organizational skills

Attention to detail

Independent decision making

Ability to follow detailed procedures

Timely task prioritization

Tools

Microsoft Word

Outlook

Excel

Job description

The Department of Health and Human Services (DHHS) in Augusta, ME is seeking an Administrative Assistant I/II to provide essential support to the Licensing and Certification divisions. You will handle license applications, manage records, and respond to providers while ensuring compliance with regulatory standards.

The role offers partial telework with management approval after probation, and requires proficient Microsoft Word/Excel skills, strong organization, and careful handling of