Licensing & Compliance Admin Specialist (Hybrid)

MaineGuide; Augusta (GA); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health Insurance Coverage

Dental Insurance

Retirement Plan

Job summary

Department of Health and Human Services (DHHS) in Augusta, Maine is seeking an Administrative Support Specialist to assist housing and community care licensing programs. The role involves processing license applications, maintaining records, updating a federal database, and supporting surveys and investigations.

The position offers partial telework with approval after probation and is part of a structured state program with competitive benefits.

Qualifications

• Experience with modern office practices and complex tasks.
• Ability to use independent decision-making according to standard procedures.
• Experience in government or regulatory office environments preferred.
• Proficiency with Microsoft Word (Outlook, Word, Excel).

Responsibilities

• Provide primary administrative support for surveyors, supervisors, and program manager.
• Handle data entry and data management across multiple databases.
• Review licensing applications for accuracy and follow up with providers.
• Maintain licensing documents and ensure confidentiality and up-to-date records.
• Assist licensing activities during staff leave and with other administrative duties.

Skills

Microsoft Word

Excel

Office practices

Education

Office Assistant I/II/Associate I

Job description

Department of Health and Human Services (DHHS) in Augusta, Maine is seeking an Administrative Support Specialist to assist housing and community care licensing programs. The role involves processing license applications, maintaining records, updating a federal database, and supporting surveys and investigations.

The position offers partial telework with approval after probation and is part of a structured state program with competitive benefits.