Library Facilities & Mailroom Specialist

Illinois; Chicago (IL); Hybrid; USD 40,000 - 58,000; Full time

Job summary

Center for Research Libraries is seeking a Facilities & Mailroom Coordinator to oversee daily mailroom operations and provide general facilities support in our Chicago, IL library environment. The role focuses on routine coordination, basic maintenance, and safe, orderly spaces for staff and visitors.

Responsibilities include processing mail, coordinating packages, vendor access, and assisting with room setups.

Qualifications

• Requires high school diploma or equivalent.
• Strong organizational and time-management skills.
• Able to work independently and collaboratively in a library/office environment.

Responsibilities

• Receive, sort, and distribute incoming mail and packages to library departments and staff.
• Process outgoing mail and coordinate scheduled mail and package pickups.
• Serve as the primary point of contact for USPS, UPS, FedEx, and other delivery services.
• Maintain accurate delivery and distribution records as required.
• Maintain a clean, organized, and safe mailroom environment.
• Coordinate access for and monitor external vendors performing repairs, maintenance, or inspections.
• Assist with room setup and breakdown for meetings, events, and programs.
• Respond to staff requests related to facilities and mail services in a timely manner.

Skills

Communication

Organization

Time management

Teamwork

Attention to detail

Education

High school diploma or equivalent

Tools

Email

Work order systems

Job description

Center for Research Libraries is seeking a Facilities & Mailroom Coordinator to oversee daily mailroom operations and provide general facilities support in our Chicago, IL library environment. The role focuses on routine coordination, basic maintenance, and safe, orderly spaces for staff and visitors.

Responsibilities include processing mail, coordinating packages, vendor access, and assisting with room setups.