Library Administrative & Finance Coordinator

Carol Stream Public Library; Carol Stream (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

IMRF pension

Health insurance (CSPL funded 80%)

Dental insurance (employee-only)

Vision insurance

Flexible spending accounts

Paid time off

Job summary

Carol Stream Public Library is seeking an Administrative/Finance Specialist to support the management team and perform invoicing, bookkeeping, financial statements, and record retention. The schedule is Monday–Friday, 9:00 AM to 5:00 PM, with one evening shift on the third Wednesday each month for Library Board meetings.

Applications submitted by November 13, 2026 will be prioritized. Qualifications include an Associate's Degree or equivalent, two years of general office experience, and

Qualifications

• Associates Degree or equivalent.
• Two years general office experience required.
• Two years bookkeeping experience preferred.
• Experience working in a Library setting preferred.

Responsibilities

• Reconciles cash receipts, maintains cash banks at established levels, prepares and makes regular deposits, and maintains records for monthly financial reports and Board meetings.
• Reconciles credit card statements and purchases by Library staff.
• Processes invoices, generates accounts payable checks, and records paid invoices for materials.
• Maintains vendor files and supports year-end processes (audits, 1099s).
• Supports Administration during hiring and onboarding.
• Assists in coordinating events and staff recognition activities; chairs the Staff Social Committee.
• Sorts and distributes mail; monitors supplies and disposal.
• Interacts with vendors to resolve account/billing discrepancies.
• Maintains publicity displays and coordinates maintenance of office equipment.
• Helps create/update Business Office procedures and monthly board packets.
• Attends Library Board meetings and records minutes.

Skills

Numeric accuracy

Verbal & written communication

Attention to detail

Confidentiality

Education

Associates Degree or equivalent

Tools

QuickBooks

Job description

Carol Stream Public Library is seeking an Administrative/Finance Specialist to support the management team and perform invoicing, bookkeeping, financial statements, and record retention. The schedule is Monday–Friday, 9:00 AM to 5:00 PM, with one evening shift on the third Wednesday each month for Library Board meetings.

Applications submitted by November 13, 2026 will be prioritized. Qualifications include an Associate's Degree or equivalent, two years of general office experience, and