Finance Ops Specialist: AP, Budgets & Reports

CARROLL COUNTY PUBLIC LIBRARY; New Windsor (MD); On-site; USD 42,000 - 44,000; Full time

Job summary

Carroll County Public Library is seeking a Financial Operations Coordinator to support the Finance Department in delivering accurate, efficient financial services. Responsibilities include managing accounts payable, processing payments, petty cash, budget updates, and reporting across library locations.

The role requires GAAP knowledge, discretion, and strong analytical abilities. It offers daytime, Monday–Friday hours, with a 37.5 hour work week and competitive benefits.

Qualifications

• Knowledge of GAAP.
• Ability to handle sensitive information with discretion, professionalism, and ethical integrity.
• Proficient in financial and related software applications.
• Skilled in analyzing financial data and preparing complex reports.
• Strong organizational, planning, and project management abilities.
• Commitment to outstanding customer service.
• Ability to use clear, professional communication to tailor instructions.

Responsibilities

• Supports daily accounting operations and maintains financial and operational reports.
• Processes purchase orders and coordinates approvals.
• Manages all accounts payable, including weekly check and ACH disbursements.
• Reviews and reconciles staff credit card activity.
• Oversees petty cash across locations.
• Provides financial updates to branch managers.
• Identifies cost-saving opportunities and evaluates alternatives.
• Assists with program performance evaluations and policy analysis.
• Maintains and updates departmental procedural manuals.
• Completes surveys and questionnaires, including Bureau of Census forms.
• Manages Westminster branch parking permit program.
• Assists with special projects as assigned.
• Serves as backup for payroll processing.
• Maintains professional growth and development through training and community outreach.

Skills

GAAP

Discretion

Financial software

Data analysis

Organization

Customer service

Communication

Education

Bachelor's degree

Tools

Accounting software

Payroll software

Job description

Carroll County Public Library is seeking a Financial Operations Coordinator to support the Finance Department in delivering accurate, efficient financial services. Responsibilities include managing accounts payable, processing payments, petty cash, budget updates, and reporting across library locations.

The role requires GAAP knowledge, discretion, and strong analytical abilities. It offers daytime, Monday–Friday hours, with a 37.5 hour work week and competitive benefits.