Part-Time Library Administrative Coordinator

Illinois; Lake Forest (IL); On-site; USD 28,000 - 35,000; Part time

Benefits offered by this job

Paid time off

Holiday pay

Sick leave

Vacation time

Job summary

Lake Forest Library in Lake Forest, IL, is seeking a part-time Administrative Assistant who will support the Executive Director, Assistant Director and Business Manager. The role requires strong organization, ability to work independently, and cheerful direction-taking in a public setting.

Responsibilities include managing calendars, room reservations, correspondence, minutes, and meeting materials; directing callers and visitors; supporting staff and committees; and handling FOIA requests while

Qualifications

• Bachelor's degree in a related field or an equivalent combination of education and relevant work experience.
• Minimum 3 years of work experience in a related job or field.
• Fast-paced, technology-based environment experience with staff and patrons.
• Budget, statistical analysis, and report writing experience.
• Experience working in a public library setting and knowledge of Library Board processes.

Responsibilities

• Assist the Executive Director, Assistant Director and Business Manager with administrative tasks
• Complete room reservations and calendar invites for assigned meetings
• Perform other duties as may be assigned by the Executive Director
• Prepare and process correspondence, reports, agendas, minutes, and meeting materials for the Director, Board, and specified committees
• Direct callers/visitors, manage calendars, and coordinate appointments
• Provide clerical support for library staff and committees, including research and data gathering
• Organizing and filing documents (paper and electronic)
• Assist with FOIA and other information requests
• Regular interaction with staff, patrons, and community members
• Follow records retention best practices
• Professional interaction with staff, patrons, and community members

Skills

Communication skills

Office software

Detail orientation

Professional demeanor

Interpersonal skills

Problem solving

Confidential information handling

Education

Bachelor's degree in related field

Tools

Microsoft Office

SharePoint

Job description

Lake Forest Library in Lake Forest, IL, is seeking a part-time Administrative Assistant who will support the Executive Director, Assistant Director and Business Manager. The role requires strong organization, ability to work independently, and cheerful direction-taking in a public setting.

Responsibilities include managing calendars, room reservations, correspondence, minutes, and meeting materials; directing callers and visitors; supporting staff and committees; and handling FOIA requests while