Part-Time Library Admin & Operations Specialist

Illinois; Marengo (IL); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Marengo-Union Library District in Marengo, IL is seeking an Administrative Assistant to perform routine financial and administrative duties essential to the library’s efficient operation. The role covers payments, deposits, record keeping, and desk duties.

You will coordinate with the Library Director, Minutes at board meetings, liaison with Friends of the Library, and help with annual reports and records disposal. 16-20 hours weekly, weekdays; a friendly public-service mindset is essential.

Qualifications

• Experience in office administration and clerical tasks.
• Proficiency with MS Office and SharePoint.
• Strong written and verbal communication skills.

Responsibilities

• Prepare monthly vendor payments and reports.
• Collect and record cash receipts; coordinate the monthly deposit.
• Maintain monthly statistics for annual report.
• Organize annual record disposal.
• Perform circulation desk duties as necessary.
• Act as liaison between the Library and the Friends’ of the Library.
• Act as recording secretary at Monthly Board meetings; prepares minutes.
• Other duties as assigned.

Skills

Financial administration

Office software

Microsoft Office

SharePoint

Communication skills

Recordkeeping

Attention to detail

Tools

Fax machines

Copiers

Computers

Job description

Marengo-Union Library District in Marengo, IL is seeking an Administrative Assistant to perform routine financial and administrative duties essential to the library’s efficient operation. The role covers payments, deposits, record keeping, and desk duties.

You will coordinate with the Library Director, Minutes at board meetings, liaison with Friends of the Library, and help with annual reports and records disposal. 16-20 hours weekly, weekdays; a friendly public-service mindset is essential.