Administrative Assistant

Illinois; Marengo (IL); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Marengo-Union Library District in Marengo, IL is seeking an Administrative Assistant to perform routine financial and administrative duties essential to the library’s efficient operation. The role covers payments, deposits, record keeping, and desk duties.

You will coordinate with the Library Director, Minutes at board meetings, liaison with Friends of the Library, and help with annual reports and records disposal. 16-20 hours weekly, weekdays; a friendly public-service mindset is essential.

Qualifications

• Experience in office administration and clerical tasks.
• Proficiency with MS Office and SharePoint.
• Strong written and verbal communication skills.

Responsibilities

• Prepare monthly vendor payments and reports.
• Collect and record cash receipts; coordinate the monthly deposit.
• Maintain monthly statistics for annual report.
• Organize annual record disposal.
• Perform circulation desk duties as necessary.
• Act as liaison between the Library and the Friends’ of the Library.
• Act as recording secretary at Monthly Board meetings; prepares minutes.
• Other duties as assigned.

Skills

Financial administration

Office software

Microsoft Office

SharePoint

Communication skills

Recordkeeping

Attention to detail

Tools

Fax machines

Copiers

Computers

Job description

The Administrative Assistant performs routine financial and administrative duties essential to ensure the efficient operation of the Library.

Essential Duties and Responsibilities:

• Prepare monthly vendor payments and reports
• Collect and record cash receipts; coordinate the monthly deposit.
• Maintain monthly statistics for annual report
• Organize annual record disposal
• Perform circulation desk duties as necessary
• Acts as liaison between the Library and the Friends’ of the Library
• Acts as recording secretary at Monthly Board meetings; prepares minutes
• Other duties as assigned

Knowledge, Skills, and Abilities:

• Excellent grammar, spelling, oral and written communication, and proofreading skills
• Proficiency in using fax machines, copiers, computers, and other office equipment
• Proficient with Microsoft Office applications and SharePoint
• Ability to conduct oneself in a professional manner
• Strong attention to detail and commitment to accuracy
• Ability to coordinate and prioritize tasks effectively
• Strong commitment to public service and community engagement
• Flexibility to adapt to changing situations and varied work schedules
• Good vision and hearing
• Physical mobility sufficient to perform job duties

Ability to work cooperatively and efficiently with library staff and patrons

Working Conditions/Physical Requirements

• Work is typically performed in an office environment within the library.
• Duties are primarily sedentary but may require occasional standing, walking, or light lifting of library materials and office supplies.
• The position involves regular interaction with library staff, patrons, and community members.
• Work hours may vary and are coordinated with the Library Director to meet operational needs.
• The employee must be able to maintain focus and professionalism in a busy public setting.

Disclaimer

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Marengo-Union Library District
19714 E Grant Hwy
Marengo , IL 60152

Marengo-Union Library District, McHenry County

Hours

16-20 hours a week. Weekdays, Monday-Friday