Library Admin & Finance Specialist

Illinois; Carol Stream (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

IMRF pension

Health insurance

Dental insurance

Vision insurance

Flexible spending accounts

Retirement investment fund

Life insurance

Paid time off

Job summary

Carol Stream Public Library in DuPage County seeks a full-time Admin/Finance Assistant to support management and administration in invoicing, bookkeeping, and financial record-keeping. Typical hours are Monday–Friday, with one monthly evening Board meeting shift.

The role requires an Associates degree, at least two years of office and bookkeeping experience, and familiarity with QuickBooks and MS Office. Benefits include health, dental, vision, retirement, and PTO.

Qualifications

• Associates Degree or equivalent required.
• Two years general office experience required.
• Two years bookkeeping experience preferred.
• Experience working in a Library setting preferred.

Responsibilities

• Reconciles cash receipts and maintains cash banks; prepares deposits and reports for monthly financials and Board meetings.
• Reconciles credit card statements and purchases by Library staff.
• Processes invoices, issues AP checks, and records paid invoices for materials in the ILS.
• Maintains vendor files; supports year-end processes and audit activities; assists with hiring/onboarding.
• Coordinates events and staff activities; chairs Staff Social Committee; handles mail distribution.

Skills

QuickBooks

Cash handling

Microsoft Office

Communication skills

Attention to detail

Education

Associates Degree or equivalent

Tools

Microsoft Office

Job description

Carol Stream Public Library in DuPage County seeks a full-time Admin/Finance Assistant to support management and administration in invoicing, bookkeeping, and financial record-keeping. Typical hours are Monday–Friday, with one monthly evening Board meeting shift.

The role requires an Associates degree, at least two years of office and bookkeeping experience, and familiarity with QuickBooks and MS Office. Benefits include health, dental, vision, retirement, and PTO.