Library Administrative Assistant — Events & Operations

Boston College; Boston (MA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Tuition remission for employees

Job summary

Boston College Libraries seeks an Administrative Assistant to provide high-quality administrative support and event coordination for the Theology and Ministry Library (TML), a special library supporting the Clough School of Theology and Ministry and St. John’s Seminary, and the Catholic Religious Archives (CRA), a new repository opening in summer 2026.

The role oversees scheduling for TML facilities, logistics for exhibits and conferences, payroll processing in Kronos, and purchasing for both

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office and Google Suite, especially Excel.
• Experience with budget and/or personnel management systems.
• Strong organizational and problem-solving abilities.
• Ability to work independently and as part of a team; adaptable to change.

Responsibilities

• Provide administrative support and event coordination for the Theology and Ministry Library (TML) and the Catholic Religious Archives (CRA).
• Schedule space, coordinate exhibits, speaker panels, conferences, and other events.
• Maintain documentation and liaise with BC departments on event planning procedures.
• Assist with scheduling, travel arrangements, and expense reports for the Director of the CRA.
• Process weekly payroll in Kronos for CRA student employees and temporary staff.
• Assist with maintaining the TML website and with procurement of supplies.
• Support hospitality for finals and social events; reconcile statements for TML/CRA.
• Log circulation statistics and manage inventory of TML/CRA technology.

Skills

Oral and written communication

Microsoft Office

Google Suite

Excel

Budget management

Personnel management

Organizational skills

Problem-solving

Teamwork

Education

High school diploma

Bachelor's degree preferred

Tools

Kronos payroll

Alma Analytics

Procurement systems

Job description

Boston College Libraries seeks an Administrative Assistant to provide high-quality administrative support and event coordination for the Theology and Ministry Library (TML), a special library supporting the Clough School of Theology and Ministry and St. John’s Seminary, and the Catholic Religious Archives (CRA), a new repository opening in summer 2026.

The role oversees scheduling for TML facilities, logistics for exhibits and conferences, payroll processing in Kronos, and purchasing for both