Administrative Assistant - Theology and Ministry Library

Boston College; Boston (MA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Tuition remission for employees

Job summary

Boston College Libraries seeks an Administrative Assistant to provide high-quality administrative support and event coordination for the Theology and Ministry Library (TML), a special library supporting the Clough School of Theology and Ministry and St. John’s Seminary, and the Catholic Religious Archives (CRA), a new repository opening in summer 2026.

The role oversees scheduling for TML facilities, logistics for exhibits and conferences, payroll processing in Kronos, and purchasing for both

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office and Google Suite, especially Excel.
• Experience with budget and/or personnel management systems.
• Strong organizational and problem-solving abilities.
• Ability to work independently and as part of a team; adaptable to change.

Responsibilities

• Provide administrative support and event coordination for the Theology and Ministry Library (TML) and the Catholic Religious Archives (CRA).
• Schedule space, coordinate exhibits, speaker panels, conferences, and other events.
• Maintain documentation and liaise with BC departments on event planning procedures.
• Assist with scheduling, travel arrangements, and expense reports for the Director of the CRA.
• Process weekly payroll in Kronos for CRA student employees and temporary staff.
• Assist with maintaining the TML website and with procurement of supplies.
• Support hospitality for finals and social events; reconcile statements for TML/CRA.
• Log circulation statistics and manage inventory of TML/CRA technology.

Skills

Oral and written communication

Microsoft Office

Google Suite

Excel

Budget management

Personnel management

Organizational skills

Problem-solving

Teamwork

Education

High school diploma

Bachelor's degree preferred

Tools

Kronos payroll

Alma Analytics

Procurement systems

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Boston College Libraries seeks an Administrative Assistant to provide high-qualityadministrative support and event coordination for the Theology and Ministry Library(TML), a special library supporting the Clough School of Theology and Ministry and St.John’s Seminary, and the Catholic Religious Archives (CRA), a new repository openingin the summer of 2026 that is dedicated to preserving the records of congregations ofmen and women religious. The Administrative Assistant provides critical support to theTML and CRA, including overseeing the maintenance and scheduling the use of thefacilities, giving logistical support for all event programming, and assisting with the TML’scirculation and other library access-related services. The Administrative Assistant also performs a variety of administrative tasks to support the operations of the CRA and purchases all supplies for both institutions.

Responsibilities

• Schedules the use of space in the TML and communicates with otherdepartments about room reservations.
• Coordinates all logistics for exhibits, speaker panels, conferences, and otherspecial events for the CRA and the TML.
• Liaises with other BC departments and maintains documentation for eventplanning-related procedures.
• Assists with scheduling, travel arrangements, and expense reports for theDirector of the CRA.
• Processes weekly payroll in Kronos for CRA student employees and temporarystaff.
• Assists with maintaining the TML website.
• Orders supplies, “swag”/giveaways, and Eagle Print jobs using procurementcredit cards for the TML and CRA.
• Makes hospitality arrangements for students during finals, and for TML and CRAsocial events.
• Reconciles credit card and bank account statements for both the TML and theCRA.
• Issues budget reports to the Head Librarian of the TML and the Director of theCRA.
• Helps staff the TML circulation desk.
• Logs TML circulation statistics.
• Assists with the inventory of the off-site collection of TML materials.
• Runs reports in Alma Analytics related to a variety of library operations.
• Oversees the inventory of TML and CRA technology.
• Submits work orders to Facilities and Technology Consultants.
• Maintains key inventory and facilitates building access.
• Assists with environment monitoring, emergency-readiness, signage, and issuesrelated to building accessibility.
• Responsible for all mailing and shipping activities related to the TML and theCRA.
• Provides assistance to CRA researchers as needed.
• Maintains documentation.
• Serves as the representative to the BC Libraries’ Outreach Task Force for theTML and the CRA.

This is an in person position with a weekly schedule of Mon - Friday, 8:30 - 4:30 or 9a - 5pm

Hiring Range: $26.32/hr to $32.88/hr. Pay rate commensurate with relevant experience.

Requirements

This position requires a high school degree, though a bachelor’s degree is preferred. Also desired are excellent oral and written communication skills; a high degree ofproficiency in Microsoft Office and Google Suite programs, especially Excel and/or Google Sheets; experience with budget and/or personnel management systems; strongorganizational and problem-solving skills; the ability to work independently as well aspart of a team; and flexibility and ability to adapt to a changing environment.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
• Paid Holidays Annually
• Generous Sickand Vacation Pay
• Additional benefits can be found onhttps://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination