Legal Workflow Specialist – Onsite Phoenix, Fast-Paced Docs

RR Donnelley; Phoenix (AZ); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

401(k) with match

Life Insurance

Parental Leave

Tuition Assistance

Employee Discounts

Job summary

RRD in Phoenix is seeking a full-time onsite Administrative Assistant to support word processing tasks, formatting documents, proofreading, and conversion to PDF. The role requires strong MS Word formatting skills and the ability to manage multiple requests with accuracy.

You will coordinate workload, liaise with requesters, and help QA across software tools. A high school diploma is required, with a preference for legal experience; schedule Tue-Sat 7:00am–3:30pm and pay $26.31/hour plus a $1

Qualifications

• Minimum high school diploma or equivalent; Bachelor’s degree or 2+ years legal experience preferred.
• Strong clerical administrative experience formatting in MS Word.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and meet deadlines.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Serve as the primary point of contact for word processing projects including formatting, proofreading, and document styling.
• Coordinate, assign, and track workload within the department.
• Gather detailed information from requesters to understand requirements.
• Analyze requests to determine best methods and allocate resources.
• Direct requests to proper resources and coordinate with onsite and offsite offices.
• Assist with proofreading and quality control during high-volume periods.
• Maintain knowledge of firm-supported software packages and tools.
• Perform other duties and special projects as assigned.

Skills

60 WPM typing

MS Word formatting

Verbal & written communication

Fast-paced environment

Overtime flexibility

Education

High school diploma or equivalent

Bachelor's degree or 2+ years legal experience preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Visio

Nuance

E-Transcript Bundle Viewer

iManage Desksite/Filesite

Job description

RRD in Phoenix is seeking a full-time onsite Administrative Assistant to support word processing tasks, formatting documents, proofreading, and conversion to PDF. The role requires strong MS Word formatting skills and the ability to manage multiple requests with accuracy.

You will coordinate workload, liaise with requesters, and help QA across software tools. A high school diploma is required, with a preference for legal experience; schedule Tue-Sat 7:00am–3:30pm and pay $26.31/hour plus a $1