Legal Workflow Specialist | Hybrid (Onsite/Remote)

RRD; Phoenix (AZ); Hybrid; USD 30,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Life insurance

Tuition assistance

Parental leave

Adoption assistance

Job summary

RRD is seeking a detail-oriented Administrative Specialist in Phoenix to support word-processing projects, formatting, proofreading, and document styling in MS Word. The role requires the ability to work in a fast-paced environment with high accuracy.

You will coordinate workload, communicate with requesters, and ensure projects meet deadlines. Hybrid after 90 days: 3 days onsite and 3 days remote; training Monday–Friday, 9AM–5PM onsite.

Qualifications

• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred.
• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
• Minimum typing speed of 60 wpm with 95% accuracy.
• Excellent verbal and written communication skills.
• Flexibility to work overtime as required.

Responsibilities

• Serve as the primary point of contact for incoming requests to the department for word processing-related projects such as formatting, proofreading, editing, document styling, printing, and conversion to images (PDF).
• Coordinate, assign, distribute, prioritize, track and expedite workload to the department.
• Interface with requesters to gather detailed information to understand assignments.
• Analyze requests to determine task execution and engage the appropriate resource.
• Direct requests to proper resources and coordinate with local and off-site office services.
• Assist with proofreading tasks and quality control during heavy volume periods.
• Deliver projects within negotiated timeframes.
• Perform other duties and assist with special projects as assigned.
• Maintain knowledge of all firm-supported software packages.

Skills

Typing speed 60 wpm

MS Word formatting

Verbal and written communication

Fast-paced ability

Overtime flexibility

Education

High school diploma or equivalent

Bachelor's degree or 2+ years of legal experience preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Outlook

Visio

Adobe Acrobat

Job description

RRD is seeking a detail-oriented Administrative Specialist in Phoenix to support word-processing projects, formatting, proofreading, and document styling in MS Word. The role requires the ability to work in a fast-paced environment with high accuracy.

You will coordinate workload, communicate with requesters, and ensure projects meet deadlines. Hybrid after 90 days: 3 days onsite and 3 days remote; training Monday–Friday, 9AM–5PM onsite.