Legal Secretary & Calendar/Billing Coordinator

Hall Booth Smith, P.C; Brooklyn (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

Hall Booth Smith, P.C. seeks an experienced legal administrative professional to provide comprehensive support to attorneys. The role includes transcribing dictation, formatting pleadings, filing with courts, and ensuring adherence to client guidelines.

You will also maintain calendars, process invoices, and assist with hearing preparations. Ideal candidates show impeccable proofreading, strong organization, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or GED required.
• Knowledge of court rules and filing requirements.
• Experience with formatting and proofreading legal documents.
• Ability to maintain confidentiality and professional demeanor.

Responsibilities

• Transcribe dictation and format letters, pleadings, and other forms.
• File legal documents with the courts and copy appropriate parties.
• Maintain attorney calendars and manage deadlines.
• Open new files, run conflict checks, and draft engagement letters.
• Enter billable time and review time records.
• Assist with hearings and deposition preparation.
• Answer calls and provide receptionist support as needed.
• Support as part of strategic planning committees.
• Mentor and train new employees when required.

Skills

Organizational skills

Proofreading

Typing 70 wpm

Attention to detail

Communication skills

Confidentiality

Flexibility

Teamwork

Professional demeanor

Education

High school diploma or GED

Job description

Hall Booth Smith, P.C. seeks an experienced legal administrative professional to provide comprehensive support to attorneys. The role includes transcribing dictation, formatting pleadings, filing with courts, and ensuring adherence to client guidelines.

You will also maintain calendars, process invoices, and assist with hearing preparations. Ideal candidates show impeccable proofreading, strong organization, and the ability to handle confidential information with discretion.