Legal Secretary

Hall Booth Smith, P.C.; Mount Pleasant (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Hall Booth Smith, P.C. in Charleston seeks a legal secretary with 2+ years of litigation experience to support attorneys with calendar management, document handling, and time entry. Accurate typing at 70 wpm is required, and a resume with a cover letter is requested for consideration.

The role covers full administrative support across the firm, including file management, billing support, and coordination of communications with clients and courts.

Qualifications

• Two or more years of experience in litigation.
• Typing speed of 70 wpm is required.
• Resume and cover letter are required for consideration.

Responsibilities

• Transcribe dictation and format letters, pleadings, and other forms.
• Prepare rough drafts and proofread legal documents before finalizing them.
• Open new files, perform conflict checks, and draft engagement letters to clients.
• Enter attorney billable time and maintain calendars.
• Prepare files for hearings and depositions.

Skills

Typing 70 wpm

Organization

Attention to detail

Interpersonal skills

Confidentiality

Communication

Tools

Microsoft Office

Job description

The Charleston office of Hall Booth Smith, P.C. is currently accepting resumes for a legal secretary. The candidate must have two or more years of experience in litigation. This position supports all administrative functions including case and calendar management, electronic document management, typing, proofreading, entering attorney time, and opening and closing files. Applicants must have an accurate typing speed of 70 wpm. A resume and cover letter are required for consideration.

Purpose Of The Job

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm.

Key Responsibilities

• Transcribe dictation and format letters, pleadings, and other forms.
• Prepare rough drafts and proofread legal documents before finalizing them.
• Properly file legal documents with the courts and copy appropriate parties.
• Ensure exact compliance with client guidelines relating to document preparation, copying, mailing, and other client requirements.
• Open new files, perform conflict checks, and, at attorney request, draft acknowledgment or engagement letters to clients.
• Continuously maintain file content, indexes, and tabulations.
• Maintain accurate computer records and other sources of client and case information.
• Close files and prepare them for storage.
• Prepare files, or assist paralegals in preparing files, for upcoming hearings and depositions.
• Enter attorney billable time on a regular basis, proofread entries, and balance time records.
• Maintain attorney calendars by denoting due dates for answers, depositions, pleadings, hearings, trials, and related events.
• Open, manage, or route attorney mail to appropriate counsel.
• Review and confirm client bills and other invoices and forward them for payment on a regular and consistent basis in accordance with client guidelines.
• Copy and mail letters, documents, and packages to various parties via Certified Mail, Registered USPS, FedEx, courier service, or other appropriate delivery methods.
• Answer and screen calls for attorneys, communicating with professionalism, respectfulness, and tact.
• Schedule depositions as necessary.
• Perform receptionist duties as needed.
• Participate as a member of one or more strategic planning committees.
• Mentor and train new employees in the position.
• Remain flexible and open to requests for support or assistance outside the scope of this job description and perform other duties as directed by the Management team.

Education

• High school diploma or general education degree, or an equivalent level of spelling, diction, and grammatical ability normally acquired through successful completion of that education.

Experience

• Knowledge of various court rules and filing requirements.
• Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Representation, Rule 200, Certificates of Service, Motions, and other pleadings.
• Broad knowledge of legal, medical, and other terminology as it relates to the applicable practice area or areas.

Skills

• Demonstrated organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
• Ability to demonstrate impeccable integrity in confidential matters.
• Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.
• Accurate typing ability of 70 words per minute.
• Comprehensive computer and office equipment experience.

Physical Requirements

• Work requires sitting, bending, stooping, computer keyboarding, continuous use of hands, telephone contact, and reading.
• Work may require lifting 25 to 50 pounds or more.
• Work may require traveling to offsite locations for collection of materials or filing of documents; therefore, work may require driving.

Goals

• Timely and accurate preparation, proofreading, and filing of legal documents.
• Accurate maintenance of attorney calendars, client matter records, and billing support activities.
• Consistent compliance with client guidelines and court filing requirements.
• Reliable coordination of mailings, depositions, calls, file preparation, and general administrative support.

Competencies

• Organization and attention to detail.
• Proofreading accuracy and document quality.
• Professional communication and client service.
• Confidentiality and integrity.
• Flexibility, dependability, and teamwork.

Working Conditions

• Professional office environment within a large law firm.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
• Work may include offsite travel for collection of materials or filing of documents and may involve frequent interaction with attorneys, staff, clients, courts, and outside parties.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.