Legal Administrative Assistant — Court & Scheduling Pro

Hall Booth Smith, P.C.; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

The Nashville, Tennessee office of Hall Booth Smith, P.C. is seeking a capable legal administrative assistant to provide comprehensive support to attorneys.

Responsibilities include calendar management, electronic document handling, typing, proofreading, entering attorney time, and opening/closing files. This role requires discretion, strong organizational skills, and the ability to adapt to various critical tasks across the firm.

Qualifications

• Strong organizational and proofreading skills with high attention to detail.
• Typing speed of 70 wpm with accurate data entry.
• Experience handling legal documents and court filing procedures.
• Ability to manage attorney calendars and client communications.
• Professionalism, discretion and confidentiality required.

Responsibilities

• Transcribe dictation and format letters, pleadings and other forms.
• Prepare rough drafts and proofread documents before finalizing.
• Mail and ship letters and documents via carrier services.
• File court documents and ensure client guidelines are followed.
• Open new files, perform conflict checks, and draft engagement letters.
• Enter attorney billable time, proofread, and balance entries.
• Maintain attorney calendars and schedule hearings/depositions.
• Open/manage route attorney mail and handle invoices for payment.
• Close and prepare files for storage; assist for hearings/depositions.
• Provide receptionist support and assist management as needed.

Skills

Typing 70 wpm

Calendar management

Proofreading

Attention to detail

Communication skills

Job description

The Nashville, Tennessee office of Hall Booth Smith, P.C. is seeking a capable legal administrative assistant to provide comprehensive support to attorneys.

Responsibilities include calendar management, electronic document handling, typing, proofreading, entering attorney time, and opening/closing files. This role requires discretion, strong organizational skills, and the ability to adapt to various critical tasks across the firm.