Legal Receptionist: Client Concierge & Admin Support

Morgan & Morgan, P.A.; Miami (FL); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan, P.A. is seeking a receptionist to join our team. This role will work directly with attorneys, performing a variety of administrative duties and coordinating new client engagement.

The ideal candidate is organized, professional, responsible, capable of working with limited supervision, and dedicated to meeting clients’ needs. Schedule is Monday–Friday, 8am–5pm, with a competitive hourly range.

Qualifications

• High school diploma or GED.
• Entry level experience working in an office setting, preferably in the legal environment.
• Knowledge of general office practices.
• Skill in handling multiple tasks, prioritizing, and meeting deadlines.
• Demonstrated skill in effective oral and written communication.
• Skill in exercising sound judgment and effective decision making.
• Proficiency in Microsoft Office, Outlook, and ProDoc.

Responsibilities

• Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm.
• Provide initial information regarding the firm’s services, and availability of lawyers.
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds.
• Record all information provided by clients, and forward it to lawyers, or legal assistants.
• Respond to telephone calls, by operating PABX systems, diverting and transferring calls, and taking and relaying messages.
• Handle incoming and outgoing correspondence, according to established protocols and procedures.
• Oversee the obtainment and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers.
• Ensuring that conference and shared spaces are tidy and ready for client meetings.
• Assisting attorneys, paralegals, and other staff with various clerical duties as needed.

Skills

Effective communication

Multitasking

Organizational skills

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

ProDoc

Job description

Morgan & Morgan, P.A. is seeking a receptionist to join our team. This role will work directly with attorneys, performing a variety of administrative duties and coordinating new client engagement.

The ideal candidate is organized, professional, responsible, capable of working with limited supervision, and dedicated to meeting clients’ needs. Schedule is Monday–Friday, 8am–5pm, with a competitive hourly range.