Legal Receptionist/Administrative Assistant

MEDICO-LEGAL EVALUATIONS PA; Marlboro Township (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Bonus based on performance

Competitive salary

Opportunity for advancement

Job summary

MEDICO-LEGAL EVALUATIONS PA is seeking a highly organized Receptionist/Administrative Assistant to join our medical-legal office. This role ensures smooth operation, delivers exceptional client service, and supports everyday administrative functions across locations.

The ideal candidate has experience in a legal or medical office, strong communication, and proficiency with standard office software. Responsibilities include greeting clients, scheduling medical-legal exams, handling

Qualifications

• Proven experience as a receptionist, legal secretary, or administrative assistant (experience in a medical or legal environment is a strong plus).
• Strong verbal and written communication skills with a professional telephone demeanor.
• High level of organization, attention to detail, and ability to multitask in a fast-paced environment.
• Proficiency with office software and digital scheduling tools.

Responsibilities

• Patient & Client Services: Warmly greet patients upon arrival, manage the check-in/check-out process, and ensure all necessary intake and consent forms are accurately completed.
• Scheduling: Coordinate and schedule medical-legal examinations while managing multi-provider calendars.
• General Clerical & Administrative Support: Send routine correspondence, manage incoming mail/email, scan/copy documents, and maintain organized digital and physical filing systems.
• Phone & Communication: Handle incoming calls professionally, screen inquiries, answer client questions, and route messages efficiently.
• Multi-Site Support: Travel to alternate office locations as needed to provide on-site administrative coverage and patient check-ins.

Skills

Receptionist experience

Communication skills

Organizational skills

Multitasking

Office software

Scheduling software

Tools

Office suite

Digital scheduling tools

Job description

Benefits

• Paid time off
• Bonus based on performance
• Competitive salary
• Opportunity for advancement

Overview

We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential for ensuring the smooth operation of our medical - legal office, providing exceptional service to our clients, and supporting the administrative functions of the office. The ideal candidate will have experience in a legal office and be proficient in various office systems.

Key Responsibilities

• Patient & Client Services: Warmly greet patients upon arrival, manage the check-in/check-out process, and ensure all necessary intake and consent forms are accurately completed.
• Scheduling: Coordinate and schedule medical-legal examinations while managing multi-provider calendars.
• General Clerical & Administrative Support: Send routine correspondence, manage incoming mail/email, scan/copy documents, and maintain organized digital and physical filing systems.
• Phone & Communication: Handle incoming calls professionally, screen inquiries, answer client questions, and route messages efficiently.
• Multi-Site Support: Travel to alternate office locations as needed to provide on-site administrative coverage and patient check-ins.

Qualifications and Skills

• Proven experience as a receptionist, legal secretary, or administrative assistant (experience in a medical or legal environment is a strong plus).
• Strong verbal and written communication skills with a professional telephone demeanor.
• High level of organization, attention to detail, and ability to multitask in a fast-paced environment.
• Proficiency with office software and digital scheduling tools.
• Reliable transportation and willingness to travel between practice locations as required.