Bilingual Receptionist

Unitedfirm; Los Angeles (CA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Catered lunches

Complimentary parking

Paid time off

Job summary

The Matian Firm, APC in Los Angeles is seeking an experienced bilingual receptionist to support the fast-paced legal office. You will greet guests, answer multi-line phones, manage conference room reservations, calendar tasks, and liaise with department managers.

The ideal candidate has at least 1 year in the legal field, strong customer service, and proficiency with Case Management software (CLIO preferred).

Qualifications

• Bilingual English/Spanish with full proficiency is required.
• 1 year+ experience in the legal field preferred.
• Strong customer service orientation and professional presentation.
• Weekend availability is required.
• Familiarity with case management software is a plus.
• Proficient with Excel/Sheets for basic tracking and reporting.
• CLIO experience is preferred.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Direct all office visitors to the appropriate staff.
• Answer, screen, and forward incoming phone calls on a multi-line system.
• Ensure reception area is tidy with necessary stationery and forms.
• Provide information in-person and via phone/email to clients and staff.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by following safety procedures and controlling access.
• Update calendars and schedule meetings for staff.

Skills

Bilingual English/Spanish

Customer service

Legal industry experience

Weekend availability

Calendaring

Interpersonal communication

Microsoft Excel

Tools

Case Management software

CLIO

Google Sheets

Microsoft Excel

Job description

Our Los Angeles office is looking to hire an experienced Bilingual Receptionist with a desire to develop a career within the legal industry. The ideal candidate works well in a fast-paced environment. This position requires a true professional who is dedicated and passionate about serving our clients. You will assist clients and guests, answer multi-line phones, manage conference room reservations, and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk, including calendaring, and serve as a liaison with department managers. The Legal Receptionist reports directly to the Office Manager.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct all office visitors
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and formss)
• Provide fundamental information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling office access
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings

Qualifications

• Bilingual (English/Spanish) with full proficiency
• Case Management software experience is a significant plus
• At least 1 year of experience in the legal field
• Resourceful, and motivated to resolve issues whenever they arise
• Customer service attitude
• Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)
• Weekend Availability is a must

Salary: $18-19/hr

Here at the Matian Firm,

• we offer medical, dental, and vision insurance.
• We have a great compensation package including a 401(k) plan
• Some perks include catered lunches, complimentary parking, paid time off, and more!

Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.

The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.