Legal Receptionist

Cb; Georgia; On-site; USD 32,000 - 42,000; Full time

Job summary

Cb is seeking a versatile legal receptionist to run our reception department. You will welcome visitors and answer calls, schedule appointments, and manage mail and deliveries.

As a legal receptionist, you should maintain excellent communication and office administration skills, presenting a polished, professional image.

Candidates with familiarity with legal terms and filing, plus prior related experience, will fit well in our front-desk team.

Qualifications

• High school diploma or GED required.
• Formal training in office administration or secretarial work.
• Paralegal studies preferred.
• Experience as a legal receptionist is advantageous.
• Familiar with legal terms and filing.

Responsibilities

• Welcoming clients and visitors at reception.
• Answering, screening, and forwarding calls professionally.
• Managing calendars and scheduling appointments.
• Handling mail, deliveries, and office supplies.
• Assisting with copying, scanning, and basic travel bookings.
• Directing visitors to staff and meeting rooms.

Skills

Communication

Interpersonal skills

Calendar management

Phone screening

Office administration

Education

High school diploma or GED

Office administration training

Paralegal studies

Tools

Word processing

Spreadsheets

Printers & copiers

Scanners & faxes

Scheduling systems

Job description

Legal Receptionist Job Description Template

We are looking for a versatile legal receptionist to run our reception department. In this role, you will be required to welcome visitors and answer calls. As a legal receptionist, your duties include scheduling appointments, handling inquiries, and managing mail and deliveries. You may also be required to assist with filing.

To ensure success as a legal receptionist, you should exhibit excellent communication skills and competency in general office administration. Outstanding legal receptionists are polished professionals who create a positive first impression.

Legal Receptionist Responsibilities:

• Welcoming clients and visitors upon arrival at reception.
• Answering, screening, and forwarding phone calls in a professional manner.
• Managing Calendar
• Assisting clients and visitors with the location of legal staff.
• Scheduling and confirming appointments.
• Observing business etiquette, and maintaining a professional appearance.
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
• Ordering and replenishing office supplies.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing meeting facilities, and arranging refreshments, if required.

Legal Receptionist Requirements:

• High school diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• Qualification in paralegal studies or similar preferred.
• Prior experience as a legal receptionist will be advantageous.
• Familiarity with legal terms, legal documents, and filing.
• Excellent written and verbal communication skills.
• Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
• Exceptional interpersonal and communication skills.

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