Legal Assistant

AppleOne Employment Services; Tucson (AZ); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Major medical, dental, vision, 401k

Job summary

AppleOne is seeking a highly organized Litigation Support professional to join our dynamic Tucson legal team. You will assist attorneys in all phases of litigation, manage case files, deadlines, and client communications.

This role involves opening matters, handling ECF filings, calendar management, document drafting, and coordinating depositions. Strong proofreading and MS Office skills are essential, with strict confidentiality maintained.

Qualifications

• Experience as a Litigation Legal Assistant or Legal Secretary.
• Knowledge of litigation procedures, court filings, and case management.
• Experience with ECF filings and electronic document management systems.
• Proficiency in Microsoft Office, PDF editing, and legal software.
• Excellent proofreading, grammar, and document formatting skills.
• Ability to manage multiple deadlines simultaneously.
• Strong communication with attorneys, clients, and court personnel.
• High attention to confidentiality.

Responsibilities

• Open new legal matters, including conflict checks, background searches, and client intake documentation.
• Monitor case deadlines, maintain docket reports, and assist attorneys with calendar management.
• Prepare, proofread, edit, and finalize legal documents, pleadings, correspondence, and filings.
• File pleadings electronically through ECF and manage court-related documentation.
• Organize and maintain electronic case files, documents, emails, and records within the document management system.
• Coordinate depositions, hearings, mediations, client meetings, and teleconferences.
• Process incoming and outgoing mail, emails, FedEx shipments, and service of legal documents.
• Assist with billing, time entry review, and attorney follow-up on draft invoices.

Skills

Litigation experience

Court filings

Microsoft Office

Document management

Attention to detail

Communication skills

Tools

ECF filings

Electronic document management

PDF editing

Legal software

Job description

Join a dynamic legal team and support attorneys in all phases of litigation. This role is ideal for a highly organized professional who thrives in a fast-paced environment and enjoys managing case files, court filings, deadlines, and client communications.

Key Responsibilities

• Open new legal matters, including conflict checks, background searches, and client intake documentation.
• Monitor case deadlines, maintain docket reports, and assist attorneys with calendar management.
• Prepare, proofread, edit, and finalize legal documents, pleadings, correspondence, and filings.
• File pleadings electronically through ECF and manage court-related documentation.
• Organize and maintain electronic case files, documents, emails, and records within the document management system.
• Coordinate depositions, hearings, mediations, client meetings, and teleconferences.
• Process incoming and outgoing mail, emails, FedEx shipments, and service of legal documents.
• Assist with billing, time entry review, and attorney follow-up on draft invoices.

Required Qualifications

• Previous experience as a Litigation Legal Assistant or Legal Secretary.
• Strong knowledge of litigation procedures, court filings, and case management.
• Experience with ECF filings and electronic document management systems.
• Advanced proficiency in Microsoft Office Suite, PDF editing, and legal software applications.
• Excellent proofreading, grammar, and document formatting skills.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Professional communication skills and ability to work directly with attorneys, clients, and court personnel.
• High attention to detail and ability to maintain confidentiality.

What We Offer

• Opportunity to work with experienced litigation attorneys.
• Collaborative and professional work environment.
• Long-term career growth and development opportunities.
• Exposure to a wide variety of litigation matters and legal processes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law.

Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.