Bilingual Legal Assistant

AppleOne Employment Services; Miami (FL); On-site; USD 70,000 - 80,000; Full time

Job summary

AppleOne Employment Services has partnered with a well-established legal services organization in Downtown Miami, FL to hire a Litigation Legal Assistant. This direct-hire role supports a busy litigation practice group in a professional, team-oriented law firm environment where accuracy, organization, and court procedure knowledge are essential.

The ideal candidate is detail-driven, bilingual in Spanish and English, and comfortable handling high-volume workloads, calendar management, and

Qualifications

• Support a high-volume litigation practice with court filings, scheduling, deadlines, and document prep.
• Strong knowledge of Federal and State court rules and procedures.
• Must be bilingual in Spanish and English and able to handle multiple attorneys.

Responsibilities

• Assist with case administration, filings, calendars, and client billing.
• Coordinate hearings, deadlines, and calendars in line with court rules.
• Maintain organized electronic/paper case files and prepare legal documents.

Skills

Litigation support

Bilingual Spanish-English

MS Office

Organizational skills

Professional communication

Tools

iManage

SmartTime

Aderant

Job description

Job Summary

A well-established legal services organization is seeking an experienced Litigation Legal Assistant for a direct hire opportunity in Downtown Miami, FL. This role supports a busy litigation practice group in a professional, team-oriented law firm environment where accuracy, organization, communication, and court procedure knowledge are essential.

This is an excellent opportunity for a detail-driven Legal Assistant who enjoys a high-volume litigation desk, values collaboration, and is looking for a stable, in-office role with a respected legal team.

The work environment is professional, structured, and collaborative, with opportunities to partner closely with attorneys, legal staff, billing teams, records, and administrative departments. Candidates who thrive in a fast-paced firm culture with supportive leadership, clear expectations, and strong teamwork will be well positioned for success.

Key Responsibilities

• Support litigation attorneys with case administration, court filings, scheduling, correspondence, pleadings, and legal document preparation.
• Coordinate hearings, appointments, deadlines, and calendars in compliance with Federal and State court rules and procedures.
• Manage case openings, conflict checks, electronic and paper case files, records, billing support, and expense tracking.
• Draft, proofread, revise, and finalize correspondence, pleadings, and other legal documents with strong attention to detail.
• Assist with client billing, attorney time entry narratives, bill edits, task tracking, and delivery of invoices in electronic and paper formats.
• Handle incoming and outgoing mail, emails, phone calls, and other communications in a professional and timely manner.

Compensation and Benefits

• Salary range: $70,000 to $80,000 per year.
• Direct hire opportunity.
• Location: Downtown Miami, FL.
• Work arrangement: In office, five days per week. No remote work.

Required Qualifications and Skills

• Support a high-volume litigation practice group with court filings, scheduling, deadlines, and legal document preparation.
• Manage Federal and State court calendaring, including deadline calculations and procedural requirements.
• Coordinate workflow for multiple attorneys while balancing case management, billing, records, and administrative responsibilities.
• Maintain organized electronic and paper case files while supporting client service and internal firm processes.
• Must have at least five years of law firm experience as a litigation legal assistant with Federal and State court experience.
• Must be bilingual in Spanish and English.
• Must have experience supporting multiple attorneys in a mid-sized to large law firm environment.
• Must have strong knowledge of Federal and State court rules of procedure, including the ability to calculate deadlines accurately.
• Must not have predominantly insurance defense experience.
• Must not hold an active Real Estate license.
• Strong written and verbal communication skills, including drafting, proofreading, and professional correspondence.
• Ability to work efficiently under pressure, manage competing priorities, and meet time-sensitive deadlines.
• Strong attention to detail, initiative, follow-through, and sound judgment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with law firm case management and billing software is required.
• Working knowledge of iManage, SmartTime, and Aderant is required.
• Ability to sit for prolonged periods and work on a computer, with occasional movement within an office environment.
• Ability to occasionally lift or move items up to ten pounds, with or without reasonable accommodation.

Preferred Qualifications

• Prior experience supporting litigation attorneys in an AmLaw 200 or comparable mid-sized to large law firm environment.
• Experience working collaboratively with firm departments such as billing, conflicts, records, and administrative support.
• Strong comfort level in a high-volume litigation practice with sophisticated clients and time-sensitive matters.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.