HR Assistant

AppleOne Employment Services; Novato (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

AppleOne Employment Services in Novato, CA, is seeking a detail-oriented HR Assistant for a law firm. You will support onboarding, employee file compliance, payroll support, and general HR operations.

The role requires 2–3 years of HR or administrative experience, strong communication, and meticulous attention to confidentiality. You will collaborate across teams while handling shifting priorities with professionalism.

Qualifications

• 2 to 3 years of HR or administrative experience.
• Experience maintaining confidential employee records and handling HR documentation with accuracy and discretion.
• Strong technology skills, including Microsoft Office, virtual meeting platforms such as Zoom.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, analytical, and follow-up skills.
• Ability to work independently with minimal supervision while collaborating effectively with a multidisciplinary team.
• Commitment to compliance with federal, state, and local employment laws, regulations, and internal policies.

Responsibilities

• Maintain and update employee records, employee files, and compliance documentation, including status changes, new hires, terminations, tax updates, deductions, and address changes.
• Manage onboarding for new hires.
• Coordinate and conduct new hire orientation, including paperwork, compliance training, onboarding schedules, and orientation materials.
• Support bi-monthly timesheet and payroll processes, including compiling payroll reports as needed.
• Serve as the main contact with outside recruiters.
• Scheduling interviews with department managers.

Skills

HR experience

Confidential records

Communication

Interpersonal skills

Organizational skills

Analytical skills

Adaptability

Compliance knowledge

Customer service

Independent work

Team collaboration

Attention to detail

Tools

Microsoft Office

Zoom

Job description

Job Summary

We are seeking a detail-oriented HR Assistant for a law firm. This role serves as a key administrative point of contact for Human Resources functions, supporting onboarding, employee file compliance, payroll support, and general HR operations.

This is an excellent opportunity for an HR professional who enjoys organized processes, employee support, confidentiality, and cross-functional collaboration. The ideal candidate will bring a positive customer service mindset, strong follow-through, and the ability to manage changing priorities with professionalism.

Key Responsibilities

• Maintain and update employee records, employee files, and compliance documentation, including status changes, new hires, terminations, tax updates, deductions, and address changes.
• Manage onboarding for new hires.
• Coordinate and conduct new hire orientation, including paperwork, compliance training, onboarding schedules, and orientation materials.
• Support bi-monthly timesheet and payroll processes, including compiling payroll reports as needed.
• Serve as the main contact with outside recruiters.
• Scheduling interviews with department managers.

Required Qualifications and Skills

• 2 to 3 years of HR or administrative experience.
• Experience maintaining confidential employee records and handling HR documentation with accuracy and discretion.
• Strong technology skills, including Microsoft Office, virtual meeting platforms such as Zoom.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, analytical, and follow-up skills.
• Ability to work independently with minimal supervision while collaborating effectively with a multidisciplinary team.
• Ability to manage shifting priorities with flexibility, professionalism, enthusiasm, and a positive attitude.
• Commitment to compliance with federal, state, and local employment laws, regulations, and internal policies.
• Customer service-oriented approach with a strong commitment to confidentiality, accuracy, and high standards.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.