Dynamic Legal Practice Assistant

Holland & Knight LLP; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical plan

Dental & vision

Life insurance

Disability insurance

401(k) with matching

Paid holidays

Job summary

Holland & Knight LLP in Miami, FL is seeking a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals. You will handle complex scheduling, document preparation, billing support, travel arrangements, and client communications with professionalism and discretion.

Requirements include a Bachelor's degree and 4–5 years of experience supporting lawyers, plus strong MS Office and document management skills.

Qualifications

• Bachelor's degree required.
• 4–5 years of experience supporting lawyers and paralegals preferred.
• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.

Responsibilities

• Provide high-quality administrative support to a group of lawyers and professionals.
• Communicate with clients, lawyers, and staff via email, phone, and in person.
• Draft, format, edit, and proofread documents and presentations.
• Schedule domestic and foreign travel and manage related bookings.
• Process reimbursements, invoices, and check requests in a timely manner.
• Assist with time entry, billing, and collections as needed.
• Open and organize mail, filing, and document distribution.

Skills

MS Office

Adobe Acrobat

Document management

E-sign software

Legal admin experience

Attention to detail

Time management

Clear communication

Education

Bachelor’s degree

Tools

Document management systems

Electronic signature software

Job description

Holland & Knight LLP in Miami, FL is seeking a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals. You will handle complex scheduling, document preparation, billing support, travel arrangements, and client communications with professionalism and discretion.

Requirements include a Bachelor's degree and 4–5 years of experience supporting lawyers, plus strong MS Office and document management skills.