Legal Operations Specialist

Daley And Associates, LLC; Boston (MA); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Daley And Associates, LLC in Boston, MA is seeking a Legal Operations Specialist to manage the lifecycle of legal matters, support legal billing, review invoices, and handle payment inquiries within established processes. This contract position focuses on accuracy, timeliness, and process improvement.

The ideal candidate has 0–2 years in administrative operations or financial support, strong Microsoft Office skills, excellent organization, attention to detail, and the ability to collaborate

Qualifications

• Bachelor’s degree in Finance, Business, Legal Studies, or related discipline preferred.
• 0-2 years in administrative operations, business operations, financial support, billing, or similar.
• Proficiency in Microsoft Office applications, especially Excel, Word and Outlook.
• Strong organizational abilities and ability to prioritize tasks with deadlines.
• Attention to detail and commitment to accurate documentation.

Responsibilities

• Coordinate lifecycle of legal matters, including intake, updates, maintenance and closure.
• Provide operational support for legal billing, invoice review, and payment inquiries.
• Maintain accurate matter-related financial information, including budgets and accruals.
• Review incoming requests and resolve routine workflow issues with internal teams.
• Oversee the accuracy of records, tracking tools, and supporting materials.
• Identify data inconsistencies and escalate issues as needed.
• Assist with administration of external legal providers and vendors.
• Contribute to system validation, documentation, and workflow improvements.

Skills

Strong organizational skills

Attention to detail

Effective written and verbal comms

Time management

Collaborative teamwork

Adaptability

Education

Bachelor’s degree in Finance / Business / Legal Studies or related

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are currently seeking candidates for a Legal Operations Specialist opportunity at a highly successful financial services firm located in Boston, MA. The Legal Operations Specialist will be responsible for the lifecycle of legal matters in relation to supporting legal billing, reviewing invoices, yielding payment-related inquiries, and other associated administrative processes. The ideal candidate will have 0-2 years of experience in administrative operations, business operations, financial support, billing, or a similar function.

This is a 6-12+ month contract position paying between $25-$30/hour (depending on experience). This position supports a hybrid work model out of their office in Boston, MA.

Responsibilities

• Coordinate the lifecycle of legal matters, including initial intake, record updates, ongoing maintenance, and matter closure within designated systems.
• Provide operational support for legal billing, invoice review, payment-related inquiries, and associated administrative processes.
• Maintain accurate matter-related financial information, including budget records and expense accruals.
• Review and manage incoming requests, partnering with internal teams to address routine questions and resolve workflow issues.
• Oversee the accuracy of departmental records, tracking tools, reports, and supporting materials.
• Identify and investigate data inconsistencies, missing information, and processing errors, escalating issues as appropriate.
• Assist with the administration of external legal providers and vendors, following established procedures and internal guidelines.
• Contribute to system validation, procedural documentation, and workflow improvements as operational needs evolve.
• Help ensure legal department processes run efficiently by maintaining reliable records and supporting day-to-day operational activities.

Qualifications

• Bachelor’s degree in Finance, Business, Legal Studies, or a related discipline preferred.
• 0-2 years of experience in administrative operations, business operations, financial support, billing, or a similar function.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational abilities, with the capacity to prioritize competing tasks and deliver work within established timelines.
• Exceptional attention to detail and a commitment to maintaining reliable records and accurate documentation.
• Effective written and verbal communication skills, with the ability to work collaboratively across departments.
• Ability to assess information, recognize inconsistencies, address routine operational challenges, and upscale complex issues appropriately.
• Familiarity with spreadsheets, databases, reporting tools, and structured administrative workflows.
• Demonstrated initiative, sound decision-making, and adaptability when learning new technologies and procedures.
• Exposure to invoice administration, financial reporting, billing processes, or legal department operations is advantageous but not required.