Legal Operations Assistant

Daley And Associates, LLC.; Boston (MA); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Daley And Associates, LLC. in Boston, MA is seeking an entry-level Legal Operations Assistant to support the legal department with invoice processing, billing, financial tracking, matter management, and day-to-day operations.

This six to twelve month contract offers $25–$30 per hour, a 40-hour workweek, and a hybrid work model in Boston.

Qualifications

• Bachelor’s degree preferred in Business Administration, Finance, Legal Studies, or related field.
• 0–1+ years of experience in business operations, administrative support, finance, billing, or a related field.
• Experience with invoice processing, billing, financial tracking, or legal operations preferred but not required.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and time-management skills, with the ability to prioritize requests and meet deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams.
• Ability to identify discrepancies, troubleshoot routine issues, and elevate concerns when necessary.
• Comfortable working with databases, spreadsheets, tracking systems, and established procedures.

Responsibilities

• Assist with legal matter intake, including creating, updating, maintaining, and closing matters within the department’s matter management system.
• Support day-to-day matter management by ensuring records are accurate, complete, and up to date.
• Assist with legal invoice processing, billing inquiries, and related administrative tasks.
• Support matter budgeting, accrual tracking, and financial recordkeeping.
• Monitor incoming requests and coordinate with internal stakeholders to resolve routine operational issues.
• Maintain operational trackers, reports, and supporting documentation.
• Identify and elevate discrepancies, incomplete requests, and processing issues as needed.
• Support outside counsel and third-party vendor management processes.
• Assist with system testing, process documentation, and other operational initiatives as needed.

Skills

Attention to detail

Time management

Communication

Collaboration

Problem-solving

Education

Bachelor’s degree in Business Administration, Finance, Legal Studies, or related field

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Legal Operations Assistant - Boston MA

We are seeking candidates for an entry-level Legal Operations Assistant position with a leading financial services firm in Boston, MA. The Legal Operations Assistant will support the firm’s legal department with invoice processing, billing, financial tracking, matter management, and day-to-day operational activities. The ideal candidate will have 0–1+ years of finance, billing, or administrative experience in a professional services environment.

This is a 6–12+ month contract position offering $25–$30/hour, depending on experience, with a 40-hour workweek. The position follows a hybrid work model in Boston.

Responsibilities

• Assist with legal matter intake, including creating, updating, maintaining, and closing matters within the department’s matter management system.


• Support day-to-day matter management by ensuring records are accurate, complete, and up to date.


• Assist with legal invoice processing, billing inquiries, and related administrative tasks.


• Support matter budgeting, accrual tracking, and financial recordkeeping.


• Monitor incoming requests and coordinate with internal stakeholders to resolve routine operational issues.


• Maintain operational trackers, reports, and supporting documentation.


• Identify and elevate discrepancies, incomplete requests, and processing issues as needed.


• Support outside counsel and third-party vendor management processes.


• Assist with system testing, process documentation, and other operational initiatives as needed.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Legal Studies, or a related field preferred.


• 0–1+ years of experience in business operations, administrative support, finance, billing, or a related field.


• Experience with invoice processing, billing, financial tracking, or legal operations preferred but not required.


• Strong attention to detail and the ability to maintain accurate records and documentation.


• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.


• Excellent organizational and time-management skills, with the ability to prioritize requests and meet deadlines.


• Strong written and verbal communication skills, with the ability to collaborate effectively across teams.


• Ability to identify discrepancies, troubleshoot routine issues, and elevate concerns when necessary.


• Comfortable working with databases, spreadsheets, tracking systems, and established procedures.


• Demonstrates initiative, sound judgment, and a willingness to learn new systems and processes.

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