Legal Billing & Accounts Payable Specialist

Cala Sourcing Solutions LLC; Phoenix (AZ); Vor Ort; USD 50.000 - 70.000; Vollzeit

Zusammenfassung

Cala Sourcing Solutions LLC in Phoenix, AZ seeks a detail-oriented Legal Billing & Accounts Payable Specialist to support daily legal billing operations, handle invoice processing, and ensure adherence to negotiated rates and discounts.

The role requires organized, service-focused professionals with experience in legal billing or financial operations, proficient in Excel and Outlook, and comfortable managing multiple priorities in a fast-paced environment.

Qualifikationen

• Experience in legal billing, accounts payable, or financial operations.
• Detail-oriented with strong organizational skills.
• Excellent English communication and customer service.
• Proficiency with Excel and Outlook.
• Familiarity with Brightflag or similar legal billing platforms is a plus.
• Experience with Zip intake/orchestration platforms is a plus.

Aufgaben

• Support day-to-day legal billing and accounts payable operations.
• Process and review legal invoices for accuracy and completeness.
• Confirm that negotiated discounts, approved rates, and billing arrangements are correctly applied.
• Monitor the legal billing inbox and respond promptly to inquiries from vendors and internal stakeholders.
• Provide professional, high-quality support to internal business partners and external suppliers.
• Set up and maintain legal matters within applicable billing systems.
• Research and resolve invoice discrepancies, billing questions, and payment issues.
• Maintain accurate billing records and supporting documentation.
• Assist with accounts payable projects and other operational priorities as assigned.

Kenntnisse

Detail-oriented

Organized

Strong attention to detail

Excellent communication

Customer service

Ability to manage multiple priorities

Excel

Outlook

Tools

Brightflag

Zip intake platform

Microsoft Office Suite

Jobbeschreibung

We are seeking a detail-oriented Legal Billing & Accounts Payable Specialist to support daily legal billing operations. This role will manage invoice processing, respond to billing inquiries, maintain legal matters within billing systems, and ensure invoices follow negotiated rates, discounts, and billing arrangements.

The ideal candidate is organized, service-focused, and experienced in legal billing, accounts payable, or a similar financial operations environment.

Key Responsibilities

Support day-to-day legal billing and accounts payable operations.

Process and review legal invoices for accuracy and completeness.

Confirm that negotiated discounts, approved rates, and billing arrangements are correctly applied.

Monitor the legal billing inbox and respond promptly to inquiries from vendors and internal stakeholders.

Provide professional, high-quality support to internal business partners and external suppliers.

Set up and maintain legal matters within applicable billing systems.

Research and resolve invoice discrepancies, billing questions, and payment issues.

Maintain accurate billing records and supporting documentation.

Assist with accounts payable projects and other operational priorities as assigned.

Qualifications

Previous experience in legal billing, accounts payable, invoice processing, or financial operations.

Strong attention to detail and ability to identify billing discrepancies.

Excellent organizational, communication, and customer-service skills.

Ability to manage multiple priorities and meet deadlines.

Proficiency with Microsoft Office, particularly Excel and Outlook.

Experience with Bright flag or a comparable legal billing platform is a plus.

Experience with the Zip intake and orchestration platform is a plus.