Legal Operations Coordinator

Daley And Associates, LLC.; Boston (MA); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Daley And Associates, LLC. is seeking an entry-level Legal Operations Coordinator in Boston, MA to join the legal department. The role focuses on invoice processing, billing, financial tracking, and day-to-day operations, with 0-1+ years of related experience preferred.

The position is a 6-12+ month contract offering a hybrid schedule ( onsite 4 days, remote 1 day per week) and a pay range of $25-30/hr. The ideal candidate will be detail-oriented, capable of managing multiple tasks, and

Qualifications

• Bachelor's degree in Business Administration, Finance, Legal Studies, or a related field preferred.
• 0-1+ years of experience in business operations, administrative support, finance, billing, or a related field.
• Experience with invoice processing, billing, financial tracking, or legal operations is preferred but not required.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational and time-management skills.

Responsibilities

• Assist with legal matter intake, including creating, maintaining, updating, and closing matters within the department’s matter management system.
• Support day-to-day matter management, ensuring records are accurate, complete, and up to date.
• Assist with legal invoice processing, billing inquiries, and related administrative tasks.
• Support matter budgeting, accrual tracking, and financial record maintenance.
• Monitor incoming requests and coordinate with internal stakeholders to address routine operational issues.
• Maintain operational trackers, reports, and supporting documentation.
• Identify and elevate discrepancies, incomplete requests, and processing issues as needed.
• Support processes related to outside counsel and third-party vendor management.
• Assist with system testing, process documentation, and other operational initiatives based on departmental needs.

Skills

Attention to detail

Time management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Legal Operations Coordinator - Boston, MA

We are seeking candidates for an entry-level Legal Operations Coordinator position with a leading financial services firm located in Boston, MA. This position will join the firm’s legal department and be responsible for invoice processing, billing, financial tracking, and day-to-day legal operations. The ideal candidate will have 0-1+ years of finance, billing, or administrative experience within a professional services environment.

This is a 6-12+ month contract position that will pay $25-30/hr (depending on experience) within a 40-hour workweek. This position supports a hybrid work model, onsite 4 days per week and remote 1 day per week in Boston.

Responsibilities:

• Assist with legal matter intake, including creating, maintaining, updating, and closing matters within the department’s matter management system.
• Support day-to-day matter management, ensuring records are accurate, complete, and up to date.
• Assist with legal invoice processing, billing inquiries, and related administrative tasks.
• Support matter budgeting, accrual tracking, and financial record maintenance.
• Monitor incoming requests and coordinate with internal stakeholders to address routine operational issues.
• Maintain operational trackers, reports, and supporting documentation.
• Identify and elevate discrepancies, incomplete requests, and processing issues as needed.
• Support processes related to outside counsel and third-party vendor management.
• Assist with system testing, process documentation, and other operational initiatives based on departmental needs.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Legal Studies, or a related field preferred.
• 0 - 1+ years of experience in business operations, administrative support, finance, billing, or a related field.
• Experience with invoice processing, billing, financial tracking, or legal operations is preferred but not required. Strong attention to detail, with the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and time-management skills, with the ability to prioritize multiple requests and meet deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams.
• Ability to identify discrepancies, troubleshoot routine issues, and elevate concerns when necessary.
• Comfortable working with databases, spreadsheets, tracking systems, and established procedures.
• Demonstrates initiative, sound judgment, and a willingness to learn new systems and processes.

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