Legal Operations Assistant

Daley And Associates, LLC; Boston (MA); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Daley And Associates, LLC in Boston, MA seeks an entry-level Legal Operations Assistant to support the legal department with invoice processing, billing, financial tracking and matter management. The role requires 0–1+ years in finance, billing or admin in a professional services environment and offers a 6–12+ month contract with a hybrid work model.

The position focuses on day-to-day operations, including matter intake, tracking budgets and coordinating with internal stakeholders to resolve

Qualifications

• Bachelor's degree preferred in business, finance, or legal studies.
• 0-1+ years in business operations, administrative support, finance, billing, or related field.
• Experience with invoice processing, billing, financial tracking, or legal operations preferred but not required.
• Strong attention to detail and ability to maintain accurate records.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent organizational and time-management skills with ability to meet deadlines.
• Strong written and verbal communication skills and cross-team collaboration.
• Ability to identify discrepancies, troubleshoot routine issues, and escalate when needed.
• Comfortable with databases, spreadsheets, tracking systems, and established procedures.
• Demonstrates initiative and willingness to learn new systems.

Responsibilities

• Assist with matter intake, create/update/close matters in the management system.
• Support day-to-day matter management with accurate records.
• Assist with legal invoice processing and billing inquiries.
• Support matter budgeting, accrual tracking, and financial recordkeeping.
• Monitor requests and coordinate with stakeholders to resolve issues.
• Maintain operational trackers, reports, and documentation.
• Identify discrepancies and escalate processing issues as needed.
• Assist with outside counsel and vendor management processes.
• Help with system testing and process documentation.

Skills

Attention to detail

Communication skills

Time management

Team collaboration

Education

Bachelor's degree in Business Administration / Finance / Legal Studies

Tools

Excel

Word

Outlook

Job description

Legal Operations Assistant - Boston MA

We are seeking candidates for an entry-level Legal Operations Assistant position with a leading financial services firm in Boston, MA. The Legal Operations Assistant will support the firm's legal department with invoice processing, billing, financial tracking, matter management, and day-to-day operational activities. The ideal candidate will have 0-1+ years of finance, billing, or administrative experience in a professional services environment.

This is a 6-12+ month contract position offering $25-$30/hour, depending on experience, with a 40-hour workweek. The position follows a hybrid work model in Boston.

Responsibilities

• Assist with legal matter intake, including creating, updating, maintaining, and closing matters within the department's matter management system.
• Support day-to-day matter management by ensuring records are accurate, complete, and up to date.
• Assist with legal invoice processing, billing inquiries, and related administrative tasks.
• Support matter budgeting, accrual tracking, and financial recordkeeping.
• Monitor incoming requests and coordinate with internal stakeholders to resolve routine operational issues.
• Maintain operational trackers, reports, and supporting documentation.
• Identify and escalated discrepancies, incomplete requests, and processing issues as needed.
• Support outside counsel and third-party vendor management processes.
• Assist with system testing, process documentation, and other operational initiatives as needed.

Qualifications

• Bachelor's degree in Business Administration, Finance, Legal Studies, or a related field preferred.
• 0-1+ years of experience in business operations, administrative support, finance, billing, or a related field.
• Experience with invoice processing, billing, financial tracking, or legal operations preferred but not required.
• Strong attention to detail and the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and time-management skills, with the ability to prioritize requests and meet deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams.
• Ability to identify discrepancies, troubleshoot routine issues, and elevate concerns when necessary.
• Comfortable working with databases, spreadsheets, tracking systems, and established procedures.
• Demonstrates initiative, sound judgment, and a willingness to learn new systems and processes.