Legal Administrative Assistant

London Approach; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

London Approach in San Francisco is seeking a highly organized and detail-oriented Legal Administrative Assistant. The ideal candidate will support multiple attorneys while managing legal billing, scheduling, and document preparation tasks.

Applicants should have over 5 years of experience in a law firm, strong organizational skills, and proficiency with e-billing platforms. This role demands professionalism and attention to detail in a fast-paced environment.

Qualifications

• 5+ years of legal administrative or legal assistant experience within a law firm environment.
• Strong legal billing experience, including preparation of complex client invoices and billing adjustments.
• Experience supporting multiple attorneys and practice groups simultaneously.

Responsibilities

• Prepare, review, and process complex legal billing and draft client invoices.
• Manage attorney calendars, schedule meetings, and coordinate appointments.
• Arrange and coordinate domestic and international travel.

Skills

Legal billing experience

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide comprehensive support to attorneys within a fast-paced law firm environment. The ideal candidate will have strong legal billing experience, exceptional administrative skills, and the ability to manage multiple priorities while supporting several attorneys and practice groups. This role requires professionalism, discretion, and a proactive approach to ensuring efficient day-to-day operations.

Key Responsibilities

• Prepare, review, and process complex legal billing and draft client invoices in accordance with firm and client guidelines.
• Manage attorney calendars, schedule meetings, coordinate appointments, and track important deadlines.
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
• Provide administrative support to multiple attorneys and practice groups, prioritizing competing requests and deadlines.
• Maintain client files, correspondence, and legal documents with a high degree of accuracy and confidentiality.
• Assist with client communications and serve as a professional point of contact for internal and external stakeholders.
• Utilize e-billing platforms to submit invoices, monitor billing status, resolve billing issues, and ensure compliance with client requirements.
• Support attorneys with document preparation, formatting, proofreading, and general administrative tasks.
• Coordinate conference calls, virtual meetings, and firm events as needed.
• Ensure all administrative processes are completed efficiently and in accordance with firm policies and procedures.

Qualifications

• 5+ years of legal administrative or legal assistant experience within a law firm environment.
• Strong legal billing experience, including preparation of complex client invoices and billing adjustments.
• Experience supporting multiple attorneys and practice groups simultaneously.
• Proficiency with e-billing platforms and legal billing systems.
• Demonstrated experience managing calendars, scheduling meetings, and coordinating travel arrangements.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.