Legal Front Desk & Admin Specialist

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Leave programs

Job summary

Beacon Hill Legal is seeking a Receptionist and Legal Administrative Assistant to join a professional office in Green Tree, PA. The role centers on managing the front desk, greeting clients, and supporting a busy legal team with general administrative duties.

Ideal candidates have 3–7 years of receptionist or admin experience in a law firm or professional services setting, strong organizational and communication skills, and proficiency with Microsoft Office and document management systems.

Qualifications

• 3–7 years of receptionist or administrative assistant experience within a law firm or professional services environment.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced setting.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, PDF software, and document management systems.
• Strong attention to detail and commitment to producing accurate work.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor with outstanding client service skills.
• Strong research, analytical, and problem-solving abilities.

Responsibilities

• Manage front desk and daily office operations
• Greet and assist clients, visitors, and guests in a professional manner
• Answer and direct calls through a multi-line phone system
• Handle incoming and outgoing mail and correspondence
• Perform data entry, filing, scanning, copying, and general administrative support
• Assist with document preparation and organization
• Maintain accurate records and ensure operational efficiency
• Provide exceptional customer service to both internal and external stakeholders

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office

PDF software

Document management

Attention to detail

Independence

Teamwork

Client service

Research & analysis

Tools

Microsoft Office Suite

PDF software

Document management systems

Job description

Beacon Hill Legal is seeking a Receptionist and Legal Administrative Assistant to join a professional office in Green Tree, PA. The role centers on managing the front desk, greeting clients, and supporting a busy legal team with general administrative duties.

Ideal candidates have 3–7 years of receptionist or admin experience in a law firm or professional services setting, strong organizational and communication skills, and proficiency with Microsoft Office and document management systems.