Legal Secretary

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Leave programs

Job summary

Beacon Hill Legal is seeking a Receptionist and Legal Administrative Assistant to join a professional office in Green Tree, PA. The role centers on managing the front desk, greeting clients, and supporting a busy legal team with general administrative duties.

Ideal candidates have 3–7 years of receptionist or admin experience in a law firm or professional services setting, strong organizational and communication skills, and proficiency with Microsoft Office and document management systems.

Qualifications

• 3–7 years of receptionist or administrative assistant experience within a law firm or professional services environment.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced setting.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, PDF software, and document management systems.
• Strong attention to detail and commitment to producing accurate work.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor with outstanding client service skills.
• Strong research, analytical, and problem-solving abilities.

Responsibilities

• Manage front desk and daily office operations
• Greet and assist clients, visitors, and guests in a professional manner
• Answer and direct calls through a multi-line phone system
• Handle incoming and outgoing mail and correspondence
• Perform data entry, filing, scanning, copying, and general administrative support
• Assist with document preparation and organization
• Maintain accurate records and ensure operational efficiency
• Provide exceptional customer service to both internal and external stakeholders

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office

PDF software

Document management

Attention to detail

Independence

Teamwork

Client service

Research & analysis

Tools

Microsoft Office Suite

PDF software

Document management systems

Job description

Receptionist / Legal Administrative Assistant

Beacon Hill Legal is seeking a Receptionist / Legal Administrative Assistant to join a professional office in Green Tree, PA. This is an excellent opportunity for an experienced administrative professional who thrives in a client-facing environment and enjoys supporting a busy office team.

Responsibilities:

• Manage front desk and daily office operations
• Greet and assist clients, visitors, and guests in a professional manner
• Answer and direct calls through a multi-line phone system
• Handle incoming and outgoing mail and correspondence
• Perform data entry, filing, scanning, copying, and general administrative support
• Assist with document preparation and organization
• Maintain accurate records and ensure operational efficiency
• Provide exceptional customer service to both internal and external stakeholders

Qualifications:

• 3-7 years of receptionist or administrative assistant experience within a law firm or professional services environment
• Strong organizational skills and ability to manage multiple priorities in a fast-paced setting
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, PDF software, and document management systems
• Strong attention to detail and commitment to producing accurate work
• Ability to work independently and collaboratively as part of a team
• Professional demeanor with outstanding client service skills
• Strong research, analytical, and problem-solving abilities

Ideal Candidate:

The ideal candidate is polished, organized, and proactive, with a strong administrative background and a passion for delivering exceptional client service. Candidates should be comfortable juggling multiple responsibilities while maintaining a high level of professionalism and accuracy.

To be considered, candidates must be able to work onsite in Green Tree, PA on a full-time basis.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.