Legal Front Desk Specialist

IST Management Services, Inc.; Wilmington (DE); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

STD

LTD

Life

401k

Paid Time Off

Pet Insurance

Bonus Incentives

Job summary

IST Management Services, Inc. is seeking a Legal Receptionist & Administrative Support to join our on-site team in a professional law firm environment. The role includes front desk duties, hospitality, and general office support, with a focus on delivering excellent customer service.

Candidates should have prior reception experience, be willing to train, and demonstrate clear communication. The position offers Monday–Friday hours, no nights or weekends, and a competitive hourly rate of

Qualifications

• The Legal Receptionist will possess excellent communication abilities (verbal and written), have prior front desk or reception experience (highly preferred), are willing to train, and are self-motivated; additional qualifications include:
• High school diploma or equivalent (GED)
• Professional appearance and demeanor; Keyboarding and Windows environment PC skills
• Prior law firm experience
• Customer service/retail/hospitality experience preferred
• Excellent communication skills both verbal and written
• Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
• Ability to meet employer's attendance policy; reliable transportation to and from work
• Willingness to cross-train for other job functions; Ability to lift up to 50 lbs

Responsibilities

• Greeting, welcoming and directing visitors appropriately; Maintain a safe and clean reception area by complying with procedures, rules and policies
• Operate a telecommunication system by following instructions for office phone operation; Use Microsoft Office Word, Excel, and Powerpoint tools to create documents
• Copy, scan and fax according to instructions and procedures; Sort and distribute incoming mail to client employees in a corporate setting as needed
• Demonstrate strong communication, organizational, and customer service skills; Follow policies and confidentiality dictations to safeguard data and information
• Prepare and setup conference rooms for meetings; Prepare coffee, assist with catering vendors to cater office events; Sort and file documents electronically
• Other tasks as assigned to support client and site needs

Skills

Reception experience

Customer service

Microsoft Office

Verbal and written communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

IST Management Services, Inc. is seeking a Legal Receptionist & Administrative Support to join our on-site team in a professional law firm environment. The role includes front desk duties, hospitality, and general office support, with a focus on delivering excellent customer service.

Candidates should have prior reception experience, be willing to train, and demonstrate clear communication. The position offers Monday–Friday hours, no nights or weekends, and a competitive hourly rate of