Legal Document Processing & Coordination Specialist

RR Donnelley; Phoenix (AZ); Hybrid; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) match

Paid time off

Disability insurance

Life insurance

Tuition assistance

Employer discounts

Parental leave

Adoption assistance

Job summary

RR Donnelley in Phoenix, AZ, is seeking a detail-oriented word processing specialist to support its legal services team. You will format, proofread, edit, and convert documents, coordinating workloads and meeting tight deadlines. The role requires fast typing (60 wpm), excellent communication, and strong MS Office skills.

Prior document processing experience and familiarity with legal software are a plus. This position offers competitive pay, benefits, and opportunities to work with a team

Qualifications

• Fast-paced environment and deadline-driven performance.
• Ability to produce quality work product with accuracy.
• Typing 60 wpm with 95% accuracy.
• Excellent verbal and written communication skills.
• Flexibility to work overtime as required.
• High school diploma or equivalent; Bachelor’s degree or 2+ years of legal experience preferred.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with listed legal software applications is a plus.
• Prior document processing experience in a team environment.
• Knowledge of legal terminology preferred.
• Transcription experience is a plus.

Responsibilities

• Serve as the primary point of contact for word processing projects such as formatting, proofreading, editing, and conversion to images.
• Coordinate, assign, distribute, prioritize, track and expedite workload.
• Interface with requesters to gather detailed information on assignments.
• Analyze requests to determine task approach and allocate resources.
• Direct requests to proper resources and coordinate with local and off-site offices.
• Assist with proofreading and quality control during heavy volume periods.
• Deliver projects within negotiated timeframes.
• Perform other duties and assist with special projects as assigned.
• Maintain thorough knowledge of firm-supported software packages.
• Other duties as assigned.

Skills

Fast-paced environment

Quality-focused

Typing 60 wpm

Communication skills

Overtime flexibility

Document processing

Legal terminology

Transcription

Education

High School Diploma or equivalent

Bachelor's degree or 2+ years legal experience preferred

Tools

Microsoft Office

Excel

PowerPoint

Word

Outlook

Visio

Phillips Speech Exec

Bighand Digital Dictation

DocXtools

Omnipage

Nuance

iManage Desksite

Filesite

Adobe Acrobat

Dreamweaver

E-Transcript Bundle Viewer

Citrix Workspace

Job description

RR Donnelley in Phoenix, AZ, is seeking a detail-oriented word processing specialist to support its legal services team. You will format, proofread, edit, and convert documents, coordinating workloads and meeting tight deadlines. The role requires fast typing (60 wpm), excellent communication, and strong MS Office skills.

Prior document processing experience and familiarity with legal software are a plus. This position offers competitive pay, benefits, and opportunities to work with a team